The DocuWare Outlook Add-in offers a seamless connection with the online version of Microsoft Outlook (also called “New Outlook”) and will soon also be available for customers with DocuWare on-premises systems and Office 365 accounts. The release is planned for early December and aligns with Microsoft’s announcement that they will switch their customers from classic Outlook to Outlook Online.
DocuWare on-premises customers can continue to use the 'DocuWare Connect to Outlook' license—including for storing their emails with the DocuWare for Outlook Add-in. This license enables both Outlook integration options: the DocuWare for Outlook Add-in and the Connect to Outlook Desktop App
Applications
- Store emails and/or their attachments in DocuWare document trays or file cabinets
- Use Document Processing configurations to extract index values from e-invoices (XML) or PDF invoices
- Send and store emails in a single step
Benefits
- Integration of the “New Outlook” for DocuWare on-premises customers aligns with Microsoft’s strategy to replace “Classic Outlook”.
- Continued easy processing of emails and their attachments with DocuWare, despite the changes in Microsoft Outlook.
- Simple rollout process for IT teams with app registration and deployment via Office365.
Here's how
For on-premises systems, an Office 365 account is required to access and use the DocuWare for Outlook Add-in. System administrators will need to set up an app registration and then deploy it via Office 365 for the entire organization. DocuWare will provide a manifest file and a step-by-step installation guide, as part of the server-side installation process.
Once the Add-in is installed, it will be available in both the web and desktop versions of the new Microsoft Outlook.
Below, you will find a comparison table highlighting the key differences between Connect to Outlook and the DocuWare for Outlook Add-in for DocuWare as on-premises systems.
|
Category |
Connect to Outlook |
DocuWare for Outlook Add-in |
|
Installation |
Locally through Desktop Apps |
Deployment via O365 Admin Center |
|
Operating Systems |
Windows |
Windows, MacOS |
|
Browsers |
Not supported |
Chrome, Edge, Mozilla, Safari |
|
Storage method |
Via Outlook Email configurations |
Manually: yes Via Outlook Email configurations: coming soon |
|
Watched folders |
Yes, via Outlook Email configuration |
Not supported with the add-in Alternative: General Email configurations, additional license required |
|
Quick search |
Yes, via Outlook Email configurations |
Not supported |
|
E-invoicing |
Yes, via Document Processing configurations (additional license required) |
Yes, via Document Processing configurations (additional license required) |
DocuWare is dedicated to developing the Outlook Add-in as a powerful successor to the existing Connect to Outlook module. While technical differences between the classic and new Outlook mean that exact feature parity cannot be guaranteed, please rest assured that we are working to support as many existing use cases as possible from Connect to Outlook.
Visit the Knowledge Center to see a detailed feature comparison between Connect to Outlook and the DocuWare for Outlook Add-in, and to check what's coming next in the new Outlook Add-in.
