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DocuWare Forms

Collecting accurate, structured information is imperative for your core processes. But doing it efficiently means getting away from bad handwriting on paper forms, PDFs that never work right, and error-prone manual data entry.

Modern web forms simplify, improve and accelerate data collection. Not only are they instantly available to anyone on any device, but forms provide structure to data so it can be used to automate information flow through your team.

A flexible tool for the productive business

DocuWare Forms
Thanks to an intuitive editor, new forms are easily and quickly created.


DocuWare Forms enables you to create flexible, useful web-based forms with no programming required. Use text fields, checkboxes, dropdowns, calendar inputs, file uploads and more for precise and secure information capture. Decide which fields are required.
When you’re ready, grab the URL and share it with the world. All forms are secure and automatically optimized for mobile.

DocuWare Forms provides design control over positioning, labels and more – all configured through a highly intuitive drag’n’drop interface. No programming and no IT support is required.


Connecting forms and workflow automation

To further simplify and accelerate your processes, combine web-based forms to digital workflows, where each filled-in form triggers the next step in a process. Here are two examples.


For each requisition, a user completes a form with information like description of goods, vendor, quantity and cost. An order document is then generated and stored in DocuWare, where it is routed through all steps from approval to ordering to payment. In addition to the delivery slip and invoice, an order document is always assigned to the transaction.

Hiring New Employees

When a new employee joins an organization, an HR team member completes a single form capturing the employee’s information. That triggers processes in other departments. Purchasing orders office equipment; IT sets up an email address and network access; training teams enroll employees into their programs; payroll establishes a new account.

Always available

Forms published can be opened in any browser


Automatic optimization of forms for all mobile devices


Easily created

User-friendly editor for setting up web forms with no need for programming

Familiar design

Established paper forms can be mirrored as electronic forms

How to start using DocuWare Forms


The complete DocuWare Forms is a standard part of every DocuWare Cloud license. DocuWare Cloud also includes Intelligent Indexing, Workflow Manager, and other key modules.


If you are using DocuWare as an on-premises system, DocuWare Forms is available as an add-on module.

Start with a personalized demo