DocuWare document management for manufacturing

With DocuWare’s leading document management and workflow automation solution, manufacturers of everything from metal fabrication and machine parts to biotechnology and pharmaceuticals get a cost-effective, sustainable solution with automated workflow that streamlines production and administrative processes. DocuWare centralizes, secures and shares documents for product development, quality assurance, purchasing, invoice and order processing, human resources and much more.

Man analyzing market competition on a computer | Manufacturing document management

Speed time to market

To stay one step ahead of the competition, your time to market must be significantly reduced while your company continues to follow strict reporting, compliance and security standards. This requires a more transparent document production software and work processes. With DocuWare, all documents pertaining to a production, logistical or accounting process are digitized across the company and stored in a central archive. Whether working with design drawings, material orders, production documents, sales orders or invoices your employees can access all documents 24/7 in the office or at home. This instant access enables you to expedite production, reduce risk, and contain costs.

Instant access to information improves every process

Thanks to version control, the originator and time of every document change can be tracked, so that queries within departments can be quickly clarified and errors avoided. In addition, digital workflows that instantly route information to designated approvers ensure production is running smoothly and quality assurance is always up-to-date. Customer satisfaction increases when questions are answered faster, and orders are processed more quickly when documents can be instantly retrieved without a long search. With DocuWare's automated and tamper-proof long-term archiving, you are also better prepared in the event of a product liability lawsuit. All necessary documents - from individual batch numbers to the hourly temperature curves of your production systems - are always available at the click of a button.

Digitization and manufacturing document management offer competitive advantages

Document management and workflow automation let you digitize paperwork and securely save it in an organized repository for quick retrieval when needed. Easily capture, store, manage, process, share and track documents. Controlled access, task lists and email notifications enable staff to handle daily responsibilities more efficiently and decision makers to approve, reject or request more information along checkpoints in all your processes.

DocuWare delivers these key capabilities:

Productivity and collaboration

Digitize paper records and instantly retrieve them to enable engineers, factory floor managers, customer service, accounting and other departments to exchange information easily and securely
Compile the extensive documentation required by regulators in a searchable and secure format
Integrate with your ERP, CRM and other systems to maximize your existing technology’s value

Security and compliance

Restrict unauthorized viewing of confidential documents and develop guidelines to protect proprietary information and ensure customer data security
Prove compliance with HIPAA, Sarbanes-Oxley, GDPR, and other compliance requirements
Counter cyberthreats with state-of-the-art encryption of data, documents and online communication
Prove compliance Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA) regulatory requirements and automatically enforce retention schedules

IT and future-readiness

Implement a user-friendly solution that flexes with the needs of multiple departments without adding work for the IT team
With DocuWare Cloud, save significant budget on hardware and IT time
Protect against hacking, malware and other illegal acts that target your technology infrastructure and natural disasters with a fail-safe disaster recovery plan

Government regulations mandate that this manufacturer of precise components for “no-failure allowed” projects retains documentation for the lifetime of its products and instruments. This led to thousands of paper documents stored on-site, which not only had to be archived, but also be readily available for short-term audits. DocuWare was implemented to digitize thousands of existing and new documents, which are now available at the click of a mouse – saving employees from tedious searches and reducing stress when compiling documents during audits. Ultimately, all of this time saved led to increased productivity. Read the full case study.

Country: USA Industry: Manufacturing

AquaPhoenix Scientific is a leading manufacturer of test kits and reagents. To access the multitude of order documents faster and more easily, the company switched to electronic document management. Thanks to DocuWare's flexibility and adaptability, the unique workflow between production and administration could be perfectly mapped out. By storing business-critical documents in DocuWare, authorized users can retrieve any document for any job: As a result, the processes for sales, manufacturing and accounting have become much leaner. The consistent indexing of documents also ensures that information can now be found more easily and quickly. This benefits customer service and productivity. Read the full case study.

Country: USA Industry: Manufacturing