Digitization and document management software offer clear advantages for state and local government

Document management and workflow automation let you digitize paperwork and securely save it in an organized repository for quick retrieval when needed. Easily capture, store, manage, process, share and track documents with controlled access. Task lists and email notifications enable staff to handle daily responsibilities more efficiently and decision makers to approve, reject or request more information along checkpoints in all your processes.

DocuWare delivers these key capabilities to communities and agencies:

Productivity and collaboration

  • Digitize paper records and keep documents centralized and secure, improving cooperation between staff, boards, commissions and committees
  • Store client records electronically to save office space
  • Create public-facing eforms to quickly capture and process constituent applications, information requests and more
  • Integrate with your other systems to maximize for seamless sharing of data and information

Security and compliance

  • Restrict unauthorized viewing of confidential documents and develop guidelines to protect citizens' privacy
  • Prove compliance with HIPAA, Sarbanes-Oxley, GDPR, and other compliance requirements
  • Counter cyberthreats with state-of-the-art encryption of data, documents and online communication

IT and future-readiness

  • Implement a user-friendly solution that serves the needs of multiple departments and improves service to your community − without adding work for your IT team
  • With DocuWare Cloud, save significant budget on hardware and IT time
  • Protect against natural disasters with a fail-safe disaster recovery plan