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CONTRACT MANAGEMENT SOFTWARE

Contract management
that creates clarity

Original documents gone astray? Missed the deadline? DocuWare brings structure to your contracts and stores them securely, company-wide. 

  • Centralized contract repository 
  • Streamlined contract workflows 
  • Secure contract storage and audit trails 
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More than 19,000 customers from all industries trust in DocuWare 

 

Get the full scope

Search contracts in seconds for product details, contracts or warranty clauses in a centralized contract repository. Contract history is always available and you're always ready to provide information and never at a loss for answers. 

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Accelerate contract closure 

Contract visibility matters. Automated workflows and approval processes empower seamless collaboration among stakeholders, saving time and ensuring decisions are traceable – from the first contact to the final signature. 

 

Automate contract alerts 

Monitor deadlines effortlessly through automated contract alerts. DocuWare reminds you at the right time so you can renew, terminate or negotiate more favorable terms with ease. It’s just as easy to keep an eye on the status of customer contracts in order to proactively counteract churn.  

 

3 Contract Management

 

Ready for more?

DocuWare integrates with 500+ applications for seamless contract processes

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Comprehensive contract lifecycle management

Check, extend, sign, terminate and securely archive contracts and related documents. With DocuWare, you can make your contract processes
100% secure and transparent from start to finish. 

  • Capture
  • Access
  • Collaboration
  • Contract file
  • Deadlines
  • Electronic signature

No disjointed data, no chaotic paperwork  

  • Ensure consistency across the board and use standardized filing criteria to ensure that contracts are clearly archived throughout the company.
  • Fill contract templates automatically with data from forms or your CRM. That saves you tedious and error-prone typing  and pasting of data.    

All contract details, always at your fingertips 

  • Unleash the power of OCR and advanced search to find contracts in a centralized repository for product details or warranty clauses in seconds.
  • Gain insight into contract provisions in no time at all, without wasting valuable time searching through emails and folders.

Transparent processes made easy

  • Assign tasks according to dynamic rules to smoothly organize the review and approval of contracts and track their status.
  • Add notes and comments to contracts without changing the original and make decisions comprehensible in the long term. 

  

 

Integrated contract ecosystem 

  • Automatically link contracts with associated documents such as quotes, purchase orders and related correspondence.
  • You can also conveniently access the information you need from your CRM, Microsoft Teams or any other program at the touch of a button. 

Automate renewals 

  • Tired of juggling Excel spreadsheets and calendars? DocuWare automates alerts for necessary actions so you can prioritize what really matters.
  • Customize when you want to be reminded and who gets notified.

Sign contracts digitally in a secure way 

  • Simply add your electronic signature using a signature stamp to complete contract processes quickly.
  • With the seamless integration of electronic signatures from DocuSign or ValidatedID, you also meet the highest security standards when signing contracts.
 

Frequently asked questions

How does DocuWare handle contract storage?

In DocuWare, contracts are stored in a secure and centralized electronic filing cabinet that allows documents to be searched and retrieved quickly. Contracts can be uploaded to the system using a variety of methods, including scanning, file upload and email import. Plus, DocuWare offers flexible integrations with other systems so that contracts can be saved directly from other applications in the logically organized contract archive.

Who has access to contracts in DocuWare?

Access to contracts in DocuWare can be controlled individually depending on the role, function and responsibility of a person in the company through user management. In this way, access to confidential or protected contracts can be restricted to departments or authorized individuals to ensure the confidentiality and security of the contracts.  

Does DocuWare enable automatic versioning of contracts?

Yes, DocuWare supports automatic versioning, so every change to a contract document is saved as a new version. , so every change to a contract document is saved as a new version. That gives you an audit trail with access to all previous versions of the contract at any time, so you can track changes and who made them.  

How quickly can we get started with smart contract management?

  

DocuWare offers easy-to-use templates and configurations for various application scenarios, so you can be up and running in just a few days. DocuWare can also be customized. How long it takes to implement DocuWare depends on the complexity of each company's requirements. 

Real people, real results

 I was reluctant to let go of paper files, especially legal agreements relating to our customer’s financial obligations. Now, I would never go back to a paper system! 

Read case study

Brenda Erickson
Credit Manager, Lohmiller & Company/Carrier West

Our productivity has gotten such a boost with DocuWare – our employees work more efficiently with DocuWare and can simply do more as a result.

Read case study

Jorge Morales
Process Manager, Megatiendas

Certified and top-rated

Catana Report

Create seamless and scalable business processes

Unleash the power of a powerful document management and workflow automation platform.
Explore versatile solutions to increase productivity across departments and teams.

Ready for transparent contract management?

 

 

Contact us to learn more!

Discover how you can unlock the full potential of DocuWare within just a few days. Whether you have questions or need guidance, we’re committed to helping you explore the best pathways forward.

We're excited to show you DocuWare, either live or to connect you with a digitization expert from our partner network in your area.

 
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