Empower your HR team with document management and automated workflows
DocuWare equips HR teams to digitize employee records, optimize workflows, and ensure compliance on a secure, centralized platform. Enhance processes such as onboarding, time-off requests, contract management, and audits with full visibility and control. Collaborate seamlessly across departments, minimize administrative tasks, and prioritize your core focus: your people
Unlock the full potential of your HR operations
Key HR documents are scattered across folders, emails, and spreadsheets making access difficult and delaying decisions.
I was on the phone with a new hire instructing how to fill out our digital forms. He pressed the button and the form “disappeared.” When I told him I already got the form on my end, he was impressed by how quickly our system works.
Our people no longer have to deal with a bunch of paper on their desks.
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Invoice processing made easy
Secure and centralized management of personnel files
Manage employee records — including contracts, pay slips, sick notes, training certificates, performance reviews, and more — in one secure, digital location. DocuWare automatically files documents, sets alerts, and applies access controls to ensure transparency for HR and leadership. Employees can view their own records anytime via a secure self-service access, saving HR time and empowering staff.
Structured recruiting workflows for faster decisions
Attract top talent with streamlined, efficient recruiting workflows. DocuWare automatically classifies incoming applications and integrates them into structured processes making it easy to coordinate interviews, gather and share feedback, and make fast, transparent hiring decisions. All candidate records are securely stored for the legally required retention period and then safely disposed of, ensuring compliance and protecting personal data.
Efficient transitions for new hires and exits
Provide new team members with access to essential documents and information before their first day. Use automated workflows to complete onboarding tasks reliably. Forms such as W-4 and I-9 are automatically pre-filled and securely stored, ensuring accuracy and compliance from the start. When employees leave, manage offboarding steps like asset collection and access removal in the same secure system – ensuring nothing is overlooked.
Effortless and secure delivery of payroll documents
Generate payroll reports directly from your existing HR system and manage the distribution of pay stubs digitally within DocuWare. All documents are stored securely and made accessible to employees in a way that ensures confidentiality and compliance with internal policies. This reduces manual effort, eliminates paper-based handling, and streamlines payroll communication across the organization.
Digital handling of absences and employee requests
Whether it’s vacation, sick leave, parental leave, or a change in personal information: DocuWare empowers employees to submit requests online with ease. HR teams and managers can review and approve them in just a few clicks, supported by automated notifications and deadline tracking. This ensures transparency, reduces delays, and simplifies internal communication.
Why DocuWare for HR?
Discover how DocuWare transforms your HR operations with powerful capabilities designed to simplify processes, boost productivity, and ensure compliance.
AI-powered data capture
Process automation
Document management
Seamless collaboration
Business insights
Security and compliance
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Future-ready
37 years
of digitization expertise for your finance team
Long-term
95%
of our customers renew their contracts
Global
20,000+
organizations worldwide trust DocuWare
Certified and top-rated
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