DOCUMENT MANAGEMENT SOFTWARE FOR REAL ESTATE

Give every property and every tenant a complete digital file: lease agreements and amendments, rental applications, screening and income verification records, move-in and move-out inspection reports, pet and parking agreements, security deposit documentation and all correspondence. New documents are added automatically and are instantly available to everyone who's authorized to see them.

From application to signed lease, DocuWare routes each step through a defined workflow — so approvals, background checks and bookkeeping hand-offs happen without paper, courier runs or follow-up emails.

Your benefits:

• Answer in seconds: Find any lease, application or letter by tenant, unit, property or date — on site or in the office
• Faster leasing: Structured application-to-lease workflows shorten turnaround for prospective tenants and on-site managers
• Controlled access: Role-based permissions keep sensitive applicant and tenant data visible only to the people who need it

If you manage a portfolio, you process invoices from hundreds of vendors and contractors — often for dozens of properties at once, each with its own approvers and cost centers.

DocuWare captures invoices from email, portals or scans, reads the key data automatically and links each invoice to the correct property, unit, vendor and cost center. Invoices are then routed to the right approvers, wherever they are, and handed over to your accounting or property management system.

Your benefits:

• Shorter cycle times: Automated capture, routing and mobile approvals cut days out of the approval process
• Cost control by property: View open invoices, approval status and spend per property in real time
• Fewer errors and late fees: Automatic data extraction and clear approval rules reduce manual entry and missed payment deadlines

Your leases, renewals, amendments, vendor agreements, service contracts and insurance certificates all carry dates and obligations that are easy to lose track of across a portfolio.

DocuWare stores every contract with its full version history, tracks renewal, expiration and notice dates and reminds the responsible team automatically.

Your benefits:

• No missed renewals or expirations: Automatic reminders alert the responsible team before lease terms end, notice periods run out or insurance certificates expire
• Always the current version: Amendments, addenda and approvals are linked to the original agreement, so everyone works from the latest terms
• Portfolio-wide overview: Filter contracts by property, tenant, vendor or expiration date and get an answer in seconds

As a property manager or asset manager, you have to retain leases, financial records, screening documentation and correspondence for years — and access them quickly for auditors, owners, investors or regulators.

DocuWare archives records securely with controlled access, retention policies and a complete audit trail, supporting your record-keeping obligations under laws such as the Fair Credit Reporting Act, the Fair Housing Act, state landlord-tenant laws, CCPA/CPRA and for investment firms, SOX.

Your benefits:

• Secure, structured retention: Records are stored according to defined retention rules and protected against unauthorized changes
• Fast audit response: Locate complete, historical records in seconds, including who did what and when
• Privacy by design: Role-based access keeps applicant, tenant and financial data restricted to authorized users