Document management software and workflow automation.

When your finance team handles hundreds of purchase orders and invoices each month, the chance of unnoticed discrepancies multiplies — and so does the cost of correcting them.

Every payment you make to a supplier should be backed by proof. Yet mismatches between purchase orders, deliveries and invoices still cost your business time and money, leaving you vulnerable to compliance issues and fraud.

Automated 3-way matching, powered by Optical Character Recognition (OCR) and Intelligent Document Processing (IDP), ensures every invoice is verified against the purchase order and goods receipt without adding to your team’s workload.

Finance teams don’t need reminding what happens when reconciliation processes don’t work properly. Invoices sit unapproved, payments are held up, and closing the books takes longer than it should. 

Invoice reconciliation keeps workflows in check — matching what was ordered, received, and paid so the numbers stand up to review.

Manual invoice processing is common in many mid-sized organisations, but it is a costly habit to fall back on. 

Many finance teams still spend hours keying in data, chasing approvals and filing paper. The result is slow cycle times, high error rates, missed early payment discounts and unnecessary exposure to fraud and compliance risk — all factors that can hold back company growth.

Accounts payable automation replaces this outdated model by digitising the entire invoice-to-payment process and modernising finance workflows. 

Eliminating manual data entry and repetitive tasks saves time, reduces costs and gives finance leaders the accuracy and control they need to manage cash flow in a demanding environment.

Remote and hybrid working is great for employee flexibility and widening your potential talent pool. But when your team is scattered across locations, simple tasks become complicated.

Nearly half of UK professionals (44%) work from home at least part of the time, and 78% of these say they prefer hybrid working to a fully remote arrangement. Yet, without the right support, home working can quickly become frustrating, as it’s hard to communicate with colleagues, access critical documents and sign off time-sensitive tasks. 

Digital collaboration tools, including DocuWare’s Mobile App, Digital Forms and Electronic Signature Solution, create smooth, automated processes that work wherever your team wants to be.