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This free ebook covers everything you need to know about the safe, secure and stable archiving of digital documents.
Digitised information stored in protected digital archives means no more paper in the office, lost documents, printing headaches and overflowing file cabinets.
With secure archiving, you know where everything is as it’s organised, findable and accessible for audit preparation and delivery.
Regulatory compliance standards are designed to protect people and companies. Organising and securing documents makes meeting compliance standards much easier and faster.
Natural disasters or malicious attacks can destroy unprepared organisations. Secure archiving supports your disaster recovery processes to help you bounce back from unforeseen catastrophes.
And many more!
Retrieve anything instantly
Find any document right away, searching by its full-text content or by its index data.
Simplify compliance
Secure, organise and implement processes that directly support crucial regulations.
Safely archive critical email
Securely archive and organise important business email directly from Microsoft Outlook.
Connect applications
Access relevant business documents from the context of your CRM, ERP and other applications.
Carebase is a leading operator of retirement and nursing homes in the UK, running 15 facilities. HR previously created a paper-based checklist of required documents for each new hire. Documents were then sent back and forth between the homes. As recruitment increased, more problems within the process emerged. After a convincing solution, the company decided on the cloud-based document management system (DMS). After just one week, the most crucial recruitment process was digitally mapped. Since the process optimisation, Carebase hasn't had to hire additional administrative staff despite increasing documentation requirements. DocuWare's solution guarantees the highest level of compliance security through audit-proof and digital archiving of all confidential documents. Read the full case study.
Before their DMS was introduced, each client required a great deal of paper documentation. 400-500 documents from ongoing trading quickly accumulated, including declarations of consent, signed forms and financial statements. Employees had to repeatedly hunt down individual documents from their archives or spend time storing new documents. With DocuWare, retrieving information has become much easier thanks to their DMS. Instead of searching for hours in the paper archive as in the past, documents are now retrieved on screen within seconds. Thanks to extensive search features, employees can perform even complex document-based analysis and evaluations in a time-saving manner. For example, full-text searches only filter out those documents from the archive that match a customer profile with specific criteria. Read the full case study.
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