Document management system for auto dealerships

Navigating the complex automotive industry with consolidations, new technology, customer expectations, compliance mandates, and eco-friendly vehicles, makes now the perfect time to replace legacy software and inefficient processes with a fast, secure and flexible solution.

DocuWare puts you in the driver’s seat
saving your sales, service and rental
teams valuable time and money.
Get a demo
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Eliminate inefficiency and increase accuracy

Moving paper through different departments is remarkably inefficient. On average, a single auto sale can generate a stack of paper documents at least ½ inch thick! Printing is expensive and time is wasted when staff can’t locate what they need, when they need it.

Does your staff know when a deal jacket is incomplete? Does difficulty locating documents to respond to MVD inquires cause unnecessary delays? When you chase down a paper checklist is it even accurate? With workflow automation of deal jackets, you can include an online checklist, and everyone can refer to the corresponding digital files. This helps ensure completeness and accuracy so that each deal is booked on time, helping to improve cash flow.

Be ready for changing market conditions

The online revolution has radically altered buying behavior. Most potential customers who come into your dealership today have done their research and are ready for a test drive. To compound matters, many customers have become comfortable buying their vehicles directly online.

Your challenge -- make the buying experience as easy and enjoyable as possible.

Lower the risk of doing business

Document management case studies at car dealerships

Fletcher Jones Motorcars

Fletcher Jones Motorcars uses DocuWare to store sales documentation and repair orders. This digitization of documents allowed fast access to information, stellar customer service and a cost reduction of over $40,000 annually. Read the full case study.
Read the full Case Study

Young Automotive Group

Young Automotive Group digitizes human resources operations to speed up processes, eliminate unnecessary travel, reduce delays, decrease paper usage and cut down expenses.
Read the full Case Study

Certified and top-rated

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DocuWare is built for changing needs

Our industry-leading document management and workflow automation software organises, secures, and processes critical business information like sales orders, service agreements, employee and
customer records, and much more.
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Own Your Data

Take control of your data

Save money by capturing, tracking and managing your own data. Eliminate printing, copying and related expenses. Share documents electronically to collaborate in real-time, boost productivity and improve efficiency.

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User-friendly

Ease of use for long-term effectiveness

DocuWare was built to be easy to use. With over 19,000 happy customers across 100+ countries, our commitment to ensure long-term user satisfaction is unmatched.

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Seamless integration

The best fit for business success

Ensure that data is consistent across your business by accessing documents in DocuWare directly from your dealer management software. Use a link or a preconfigured hot key. There's no need to toggle back and forth between screens.

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Flexible and scalable

Future-proof your dealership

Whether you expand your customer base or acquire another dealership, your profitability depends on your adaptability. A cloud-based solution is flexible so you can increase users and storage immediately as your needs change.

DocuWare in action across your dealership

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Invoice processing

Break free from paper and data entry

Avoid late fees and improve vendor relationships by simply digitising your invoice approval process. Expedite capture with intelligent indexing and securely store related documents for instant retrieval.

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Employee management

 Every employee’s records at your fingertips

Transform human resources into a modern, service-oriented team with digital employee records and e-forms. While a centralised, organised, and secure solution is crucial, authorised users still have immediate access as needed .

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Sales team

Upgrade sales processes with instant access to important information

Enable your sales team to be more proactive by receiving customised reminders when high-value customers will be in for a service appointment. Easily capture, access, and share prospect and customer information in seconds .

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Service department

Improve customer service while increasing profitability

Digitise paper records track repair orders, repair history and warrantees. Automate emails to remind customers maintenance is due and alert them to discounts. Monitor long-term issues, ensure records are complete and minimize costs.

Read more

Learn more about the benefits of document management 

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Imagine your dealership more profitable, more efficient

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Tip Sheet

7 simple document management tips for mid-sized businesses

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Ready to see how DocuWare can support your organization?

Discover how to unlock the full potential of digital document management in your clinic, practice, or care facility. Our experts are here to answer your questions, explore your specific needs, and guide you through the next steps—no pressure, no obligation.


Let’s connect!

We’re happy to provide a live demo or connect you with a certified digitalization expert from our partner network in your area.