Document management system for auto dealerships
DocuWare puts you in the driver’s seat
saving your sales, service and rental
teams valuable time and money.
Digitization offers clear advantages for auto dealerships
With DocuWare, you can easily keep track of repair orders (ROs) and repair history, and flag those with special issues. It’s also easier to identify and close profitable equity deals by monitoring customer data and sending targeted emails. Task lists and email notifications keep staff on top of daily responsibilities more efficiently and enable decision-makers with total transparency to approve, reject or request more information as needed.
DocuWare delivers these key capabilities:
Transform accounting practices
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A dealership group can centralize accounting with real-time visibility into each location’s financial performance.
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Streamline accounting operations by eliminating manual data entry, more easily sharing documents, and automating accounts payable and receivable.
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Ensure consistency in financial reporting and eliminate the risk of human error. Reduce cycle time and improve cash flow with digital workflow that enables accounting staff to handle deals that close at the end of the month more efficiently.
Decrease administrative costs
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Quickly process sales agreements, warranty claims and financing information by capturing data at the source with electronic forms.
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Own your data and print documents without extra fees.
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Speed up the buying process by making sure your F&I department has the signed documents they need to book a deal. It’s possible with convenient electronic signatures.
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Grow your business without increasing headcount.
Improve security and compliance
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Counter cyberthreats and avoid security breaches with state-of-the-art encryption.
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Comply with data privacy regulations by restricting unauthorized viewing of confidential customer and employee data.
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Avoid audit penalties by automatically enforcing retention schedules.
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Prevent loss and misuse by ensuring that documents are captured, processed and stored securely.
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Reduce financial risk as a result of easier adherence to regulations like the Gramm-Leach-Biley Act, the Equal Opportunity Credit Act and Occupational Safety and Health Administration (OSHA) mandates.
Eliminate inefficiency and increase accuracy
Moving paper through different departments is remarkably inefficient. On average, a single auto sale can generate a stack of paper documents at least ½ inch thick! Printing is expensive and time is wasted when staff can’t locate what they need, when they need it.
Does your staff know when a deal jacket is incomplete? Does difficulty locating documents to respond to MVD inquires cause unnecessary delays? When you chase down a paper checklist is it even accurate? With workflow automation of deal jackets, you can include an online checklist, and everyone can refer to the corresponding digital files. This helps ensure completeness and accuracy so that each deal is booked on time, helping to improve cash flow.
Be ready for changing market conditions
The online revolution has radically altered buying behavior. Most potential customers who come into your dealership today have done their research and are ready for a test drive. To compound matters, many customers have become comfortable buying their vehicles directly online.
Your challenge -- make the buying experience as easy and enjoyable as possible.
Lower the risk of doing business
“There is so much capability within DocuWare. It is an incredible product. Not only did we eliminate the filing room, but we are better managing our business processes, increasing profitability and looking to expand the solution enterprise-wide.”
Document management case studies at car dealerships
Fletcher Jones Motorcars
Young Automotive Group
Certified and top-rated
DocuWare is built for changing needs
customer records, and much more.
Own Your Data
Take control of your data
Save money by capturing, tracking and managing your own data. Eliminate printing, copying and related expenses. Share documents electronically to collaborate in real-time, boost productivity and improve efficiency.
User-friendly
Ease of use for long-term effectiveness
DocuWare was built to be easy to use. With over 19,000 happy customers across 100+ countries, our commitment to ensure long-term user satisfaction is unmatched.
Seamless integration
The best fit for business success
Ensure that data is consistent across your business by accessing documents in DocuWare directly from your dealer management software. Use a link or a preconfigured hot key. There's no need to toggle back and forth between screens.
Flexible and scalable
Future-proof your dealership
Whether you expand your customer base or acquire another dealership, your profitability depends on your adaptability. A cloud-based solution is flexible so you can increase users and storage immediately as your needs change.
DocuWare in action across your dealership
Invoice processing
Break free from paper and data entry
Avoid late fees and improve vendor relationships by simply digitising your invoice approval process. Expedite capture with intelligent indexing and securely store related documents for instant retrieval.
Employee management
Every employee’s records at your fingertips
Transform human resources into a modern, service-oriented team with digital employee records and e-forms. While a centralised, organised, and secure solution is crucial, authorised users still have immediate access as needed .
Sales team
Upgrade sales processes with instant access to important information
Enable your sales team to be more proactive by receiving customised reminders when high-value customers will be in for a service appointment. Easily capture, access, and share prospect and customer information in seconds .
Service department
Improve customer service while increasing profitability
Digitise paper records track repair orders, repair history and warrantees. Automate emails to remind customers maintenance is due and alert them to discounts. Monitor long-term issues, ensure records are complete and minimize costs.
Learn more about the benefits of document management
Ready to see how DocuWare can support your organization?
Discover how to unlock the full potential of digital document management in your clinic, practice, or care facility. Our experts are here to answer your questions, explore your specific needs, and guide you through the next steps—no pressure, no obligation.
Let’s connect!
We’re happy to provide a live demo or connect you with a certified digitalization expert from our partner network in your area.