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Automated task management

Use modern automation software to create and complete detailed task assignments with customisable email notifications.

Clearly structure your daily work tasks

In the DocuWare Client's List area, the number of documents to be processed is clearly marked with coloured icons

Even with well-organised, cross-departmental processes, smaller tasks sometimes fall through the cracks. You can keep track of all assignments using DocuWare automation features to handle routine tasks.

You can easily find your tasks grouped together in lists, such as reviewing new contracts or reading important HR documents.

Lists are automatically updated, documents that no longer meet the criteria are dropped and new, suitable documents are displayed immediately.

Set up email notifications when relevant documents become available — such as the latest payroll — or prompt colleagues to review and edit a document.

Email notifications are entirely automated. As soon as a document meets the criteria, the mail is sent with a direct link for review and editing.

Complete small tasks with huge efficiency

Lists and automatic notifications organise your day-to-day office work, such as:

  • Matching order and delivery. When the purchasing department orders office furniture and it's delivered, the director gets an email automatically with a link to the archived delivery note. They review it before distributing the furniture to the departments.
  • Notify all at once. When architectural drawings for the new office plans change, all employees are notified by email that new plans exist.
  • React promptly. When applicants apply for a role, their CVs are displayed in the HR professionals list for rapid review and response.
  • Never miss a deadline. To renegotiate or cancel contracts of service providers or providers, they're automatically displayed in the list in good time before the end of the term.

  •  Access documents without searching. Price lists, contract templates and many other documents change repeatedly. To ensure you always have the correct versions, you can create lists for frequently used documents — even without a search.

Always in sight

Nothing is left lying around — current tasks are displayed automatically and clearly.


Fast access

Save the link to a task list right on your desktop and open it in DocuWare with one click.


Time control

Define when and how often you want to be notified about new documents and upcoming tasks.


Quickly done

Edit documents with DocuWare tools and watch them disappear automatically from the list.

How to start managing your tasks efficiently


Lists and email notifications are part of every DocuWare Cloud license. DocuWare Cloud also includes Intelligent Indexing, Workflow Manager and other useful modules.


With a DocuWare on-premises system, you can use lists and email notifications with a Task Manager licence.

Start with a personalised demo