DMS for Logistics: Avoid Paper Jams

Leading logistics companies trust DocuWare

DocuWare: Essential for modern logistics companies

DocuWare’s award-winning, market-leading solution transforms document management.

Incoming records, such as purchase orders, contracts, shipping documents or damage reports, are processed digitally, securely stored in a structured filing cabinet, and available at any time.

Capturing, editing, sharing and tracking information is easier than ever. Even data from crumpled delivery notes can be automatically extracted using artificial intelligence for further processing. With controlled access, detailed task lists and dependable email notifications, your staff can carry out their work far more efficiently.

Increase productivity

Reduce costs, optimise processes, and gain valuable working time.

Ensure security

Store your data centrally and securely while complying with all legal requirements.

Stay competitive

Lay the foundations today for the logistics information systems of tomorrow.

With DocuWare, we have succeeded in replacing error-prone, paper-based workflows with automated digital processes. Employees and customers alike benefit from the solution, both in the form of higher efficiency and an improved service level.

If a part gets recalled, we must find every customer we sold it to and now we can pull up every invoice! We can search by date, invoice number, unit number, even full text. I cannot believe how fast we find stuff in DocuWare.

DocuWare for transport and logistics: Key use cases at a glance

Discover how DocuWare optimises your logistics processes, increases transparency, and enhances security across your organisation.

Smart features, such as seamless linking of shipping documents and invoices, digital claims management, streamlined order processing, centralised contract management, and strong compliance support, make DocuWare the ideal solution for your logistics needs.

Stay one step ahead in a highly competitive market.

Smart integration between transport and accounting

In international freight transport, shipping documents often take a long time to reach head office, causing delays to invoicing and cash flow. With the DocuWare app, your dispatch team can scan delivery notes immediately after drop-off and upload them directly to DocuWare.

Your benefits:

Efficient processes: Archiving and invoicing start automatically – before the lorry is even back on the road.
24/7 access: With the digital transport file, all documents are always at your fingertips.
Back office time savings: Centrally archived documents and the full-text search function enable rapid processing.

Centralised contract management & risk reduction

Whether supplier agreements, freight contracts or service agreements - DocuWare enables you to manage all contracts centrally and securely. Every document is available at the click of a mouse, ensuring complete transparency and eliminating risks caused by missed deadlines or misplaced paperwork.

Your benefits:

Quick access: Contracts are stored centrally and are instantly available.
Effective collaboration: Authorized staff can review contracts at anytime for complete transparency.
Automated processes: Streamlined contract workflows ensure no critical steps are missed.

Digital claims documentation

With DocuWare, you can photograph transport or vehicle damage on site and upload it directly to the app. Damage reports, witness statements, and other relevant information can also be captured immediately and attached. All documents are automatically stored together in a digital project file.

Your benefits:

Centralised documentation: Every record relating to a case is available under one claim number for easy tracking and management.
Automatic notifications: Receive instant alerts whenever new documents are added to the file.
Faster processing: Rapid capture and centralised storage of damage documentation accelerate claims settlement and minimize vehicle downtime.

Always audit-ready and compliant

Whether Sarbanes-Oxley, GDPR, GoBD, or Basel II – DocuWare helps your organisation comply with all regulatory requirements and supports you throughout audits and liability checks. Secure archiving and transparent tracking of all business transactions reduce the risk of fines and legal issues.

Your benefits:

Legally compliant archiving: Business records are securely stored and fully traceable.
Quick access: All receipts and related documents are easy to locate.
Audit-ready at any time: DocuWare ensures complete documentation of all processes and actions within the audit period.

Streamlined order processing from A to Z

DocuWare automates manual steps in order management. Quotations, orders, contracts, service reports, invoices, and more are all stored together in a single customer file. This enables cross-departmental collaboration and quick responses to inquiries.

Your benefits:

Shorter processing times: Automation speeds up the entire order cycle.
Quick access: Real-time visibility of all documents improves communication across departments.
Maximum security: Advanced protection and granular access rights safeguard your sensitive data.

Driver files go digital

Manage all driver-related documents digitally and efficiently with DocuWare. Driving licences, training certificates and medical checks can be uploaded directly from any location via the mobile app. All documents are automatically captured, filed in a digital driver record, and made available centrally.

Your benefits:

Easy tracking: All documents for each driver are available under a driver ID.
Automatic notifications: Receive alerts when new documents arrive or renewals are due, e.g. license checks.
Reduced admin time: Rapid capture and central filing streamline processing and free up time for value-adding tasks.

INTELLEGENT DOCUMENT PROCESSING (IDP)

Leverage AI to accelerate logistics processes and improve decision-making

DocuWare enables you to harness artificial intelligence securely and in compliance with regulations for automated document capture and data evaluation.

Whether for goods receipt or invoice processing, AI-powered workflows reduce administrative effort, speed up processes, and free up valuable time so your team can focus on core logistics operations.

Explore the benefits

One unified platform to boost efficiency

DocuWare transforms the transport and logistics sector with a centralised platform that streamlines daily operations, speeds up decision-making and ensures regulatory compliance.

By digitising and centralising information, DocuWare delivers greater transparency, accelerates processes and enhances control across departments, locations and fleets. Available both in the cloud and on-premises, this scalable, secure solution is built for the demands of today’s fast-moving logistics sector.

Seamlessly integrate with HIS, ERP, and other core healthcare systems

Create fully digital, end-to-end processes across your entire healthcare IT landscape. DocuWare works smoothly with hospital information systems (HIS), practice management software, ERP platforms like Oracle NetSuite, SAP or Microsoft Dynamics, and accounting applications such as QuickBooks or Sage. DocuWare’s integration capabilities ensure smooth interoperability across systems, using HL7 standards to connect with PACS, RIS, and laboratory information systems for secure and efficient data exchange across all departments.

Seamless integration with your logistics IT

DocuWare integrates effortlessly with your existing IT infrastructure and connects to over 1,000 different applications – including transport management systems, ERP and CRM platforms, route planning tools and accounting software. You can access archived documents directly from these systems without switching between applications.

DocuWare also connects easily to hardware such as scanners and multifunction devices, so paper documents can be digitised and managed efficiently.

Ready to make your logistics more efficient?

Find out how you can unlock the full potential of DocuWare within just a few days. We’ll advise you with no obligation, answer your questions, and discuss next steps with you.

What are you waiting for?

We’d be happy to show you a live demo or connect you with a digitalization expert from our partner network near you.

DMS TRANSPORT & LOGISTICS

Increase productivity.
Reduce costs.