Carebase is a leading operator of retirement and nursing homes in the UK, running 15 facilities. HR previously created a paper-based checklist of required documents for each new hire. Documents were then sent back and forth between the homes. As recruitment increased, more problems within the process emerged. After a convincing solution, the company decided on the cloud-based document management system (DMS). After just one week, the most crucial recruitment process was digitally mapped. Since the process optimisation, Carebase hasn’t had to hire additional administrative staff despite increasing documentation requirements. DocuWare’s solution guarantees the highest level of compliance security through audit-proof and digital archiving of all confidential documents.

The accounting department of Smithfield Foods receives more than 12,000 invoices each year. Prior to the introduction of the DMS, payment approval was completely paper-based: invoice data was compared with open purchase orders or forwarded to the responsible manager for approval. With DocuWare’s DMS implementation, the organisation now isn’t wasting time on searches and filing. For Smithfield Foods, this amounts to recapturing a good 85 hours per month — roughly the working time of a part-time employee.

Chichester College Group were initially driven by a green initiative to go paperless. But in July 2017, a merger with another college asked stern questions about the current management of the college’s paper-based systems. The number of documents that are now managed digitally is in the hundreds and thousands, so the college has hit its objective of reducing its negative environmental impact and made huge cost savings on paper, printer cartridges and other consumables.

In 1972, brothers Huw and Eurof Owen started their logistics business in South Wales with just one van. Over 40 years later, DocuWare has helped Owens Group to digitally capture incoming invoices, which means that all order documentation is stored transparently and in an orderly manner. The result? More control at greater speed.