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Employees are often caught in time-consuming, repetitive tasks with scattered information, hindering their potential. Shift away from slow, manual processes by embracing a modern workflow automation solution.
Access any document with only a browser — any operating system, any device and at any time.
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Carebase is a leading operator of retirement and nursing homes in the UK, running 15 facilities. HR previously created a paper-based checklist of required documents for each new hire. Documents were then sent back and forth between the homes. As recruitment increased, more problems within the process emerged. After a convincing solution, the company decided on the cloud-based document management system (DMS). After just one week, the most crucial recruitment process was digitally mapped. Since the process optimisation, Carebase hasn’t had to hire additional administrative staff despite increasing documentation requirements. DocuWare’s solution guarantees the highest level of compliance security through audit-proof and digital archiving of all confidential documents. .
Before their DMS was introduced, each client required a great deal of paper documentation. 400-500 documents from ongoing trading quickly accumulated, including declarations of consent, signed forms and financial statements. Employees had to repeatedly hunt down individual documents from their archives or spend time storing new documents. With DocuWare, retrieving information has become much easier thanks to their DMS. Instead of searching for hours in the paper archive as in the past, documents are now retrieved on screen within seconds. Thanks to extensive search features, employees can perform even complex document-based analysis and evaluations in a time-saving manner. For example, full-text searches only filter out those documents from the archive that match a customer profile with specific criteria. .
The accounting department of Smithfield Foods receives more than 12,000 invoices each year. Prior to the introduction of the DMS, payment approval was completely paper-based: invoice data was compared with open purchase orders or forwarded to the responsible manager for approval. With DocuWare’s DMS implementation, the organisation now isn’t wasting time on searches and filing. For Smithfield Foods, this amounts to recapturing a good 85 hours per month — roughly the working time of a part-time employee. .
Chichester College Group were initially driven by a green initiative to go paperless. But in July 2017, a merger with another college asked stern questions about the current management of the college’s paper-based systems. The number of documents that are now managed digitally is in the hundreds and thousands, so the college has hit its objective of reducing its negative environmental impact and made huge cost savings on paper, printer cartridges and other consumables. .
In 1972, brothers Huw and Eurof Owen started their logistics business in South Wales with just one van. Over 40 years later, DocuWare has helped Owens Group to digitally capture incoming invoices, which means that all order documentation is stored transparently and in an orderly manner. The result? More control at greater speed. .
AP’s work is critical, but processes can be manual, repetitive and tedious. Let’s fix that. Get practical guidance on automating key workflows within accounts payables with a focus on incoming invoices.
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Leader on the G2 Grid for Enterprise Content Management
Customers awarded DocuWare "Best Ease of Use" on Capterra
Recognised on the ECM
Technology Value Matrix from Nucleus Research
Recognised on the Content Services Magic Quadrant from Gartner
Break free from paper and data entry
Digitise every invoice with intelligent indexing to securely store for instant retrieval. Automate approval notifications to expedite payments and keep your team on track. .
Every employee’s records at your fingertips
Digitise your paper records and get rid of disorganised shared drives. Centralise, organise and secure all employee records and get to critical information within seconds. .
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