Document management and workflow solutions for large enterprises

Keeping your teams productive doesn't require sacrifices in managing information. With DocuWare, you gain powerful document management and process automation that keeps information flowing effortlessly through your workforce. No more security risks, missing information, lost documents and tedious manual tasks. Manage what matters in the smartest home for your documents.

Featured webinar

How to take control of repetitive or complex manual processes with simple workflow automation

Employees stuck in repetitive and/or complex time-consuming processes with scattered information work hard but can’t deliver the effectiveness that they know they’re capable of. Move away from slow, manual information processes with a modern workflow automation solution.

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The most secure home for your most important documents

DocuWare provides critical information management capabilities that drive employee productivity and total corporate performance. Your enterprise gains significant efficiency from reduced manual labor, reliable and instant information availability, and end-to-end security.

Organize and secure documents on ipad
Organize, access and secure critical enterprise documents

Collects and protects documents

  • Capture documents from scanners, MFPs, email, drag-n-drop from desktop and more. Automatically extract key data fields.
  • Protect every document with ultrafine access rights and state-of-the-art data encryption

Enforces business rules

  • Design workflows that precisely aligns with your business processes and monitor the status of any document
  • Assign tasks and alert team members with instant email notifications
Automate workflow and tasks on monitor
Automate business processes (left) and assign users document tasks (right)
Connect colleagues through mobile
Expedite business processes and document tasks with access on any device

Connects distributed teams

  • Instantly retrieve documents from one central repository to share, edit and annotate documents with high-resolution version control
  • Access information from any device, anywhere, any time with a browser-based client and mobile apps

A modern platform for the most demanding teams

DocuWare is realized on a modern technical infrastructure that delivers the scalability, security, protection and integration flexibility organizations require – but retaining an extremely user-friendly interface for easy adoption across teams.

cloud_uploadcloud document management availability for enterprises

True cloud availability

Access any document with only a browser. Any operating system, any device, anytime.

deploy in the cloud, on-premises or hybrid

Deployment flexibility

Deploy in the cloud, on-premises in your own data center, or as a hybrid environment.

secure document archiving for enterprises

Bulletproof security

Stay safe with best-in-class encryption, user access rights and multi-tier backups.

integrate with CRM, ERP and more

Robust integration

Integrate DocuWare into the center of your IT universe with a multitude of integration options

How enterprises succeed with DocuWare

DocuWare is used by more than 12,000 customers across 90 countries. Customers commonly deploy DocuWare in the document-centric processes that drive the heart of their business, where speed, reliability and security are most important. DocuWare can scale to thousands of users and millions of documents to support the most demanding environments.

Accounts payable and other finance processes

DocuWare delivers a best-in-class invoice processing solution that simplifies and expedites the entire process of incoming invoices with integration to your ERP. Customers also use the software in accounts receivables, legal, HR, facilities management, and more.

Case Study

Quality Services for the Autism Community (QSAC) is a nonprofit that supports children and adults with autism. QSAC wanted a solution that could be tightly integrated with FundEZ, a financial and accounting software for nonprofits. DocuWare’s seamless integration with their existing system also allows them to improve document security and create custom complex approval workflows that improve productivity.

Country: United States Industry: Non-profit Department: Finance

Contracts and proposals for sales

Carefully organizing and collaborating on crucial sales documents can unlock a serious competitive edge when you’re able to send product information, estimates and contracts instantly to your customers without tedious searching.

Case Study

Talbot Marketing is one of Canada’s largest provider of promotional products including corporate apparel and uniforms. DocuWare was implemented to digitally transform their sales processes. Digitization increased the speed of order placement and created seamless information flow between departments. The status of orders can now be accessed in real-time, improving customer service. Implementing DocuWare has made staff workloads more manageable and increased productivity. The company realized a return on investment in less than one year.

Country: Canada Industry: Manufacturing Department: Sales

Employee records and other HR processes

Centralizing and securing your company’s employment records enables your HR team to get rid of archaic paper documents and start automating the manual processes that suck up their valuable time like onboarding, performance reviews, time-off management, and more.

Case Study

A premier car sales company, Young Automotive Group carries almost every automobile brand on the market. The company strives to match buyers with the perfect vehicle. Providing the best customer service means hiring the best sales professionals. Using DocuWare makes it easier for HR to hire and onboard. Employee onboarding is now done digitally and saves all involved time and paper – lots of time & paper!

Country: United States Industry: Retail Department: Human Resources

Secure document archiving

Inconsistent retention policies, unorganized shared drives and paper files do not protect sensitive documents. Customers use DocuWare to securely archive vast amounts of digital information to protect against unauthorized access or natural disasters.

Case Study

Kowalski’s Markets is an upscale gourmet market with 12 locations across the Twin Cities.  Tedious manual processes were taking away from employees’ core responsibilities. A digital filing system that would also automate accounting processes was required. Kowalski’s now saves + 40 man-hours a week in data entry and file retrieval times. Seamless integration between DocuWare and Kowalski’s accounting solution, Sage, allows accounting staff quick access to documents stored in DocuWare.

Country: United States Industry: Retail Department: Finance

Compliance demands

Meeting compliance policies is a major part of every organization’s information strategy. DocuWare is built to support HIPAA, Sarbanes-Oxley, GDPR and other significant legal frameworks that require precise access rights, retention capabilities and more.

Case Study

Brazilian health insurance company, UNIMED has over 30 offices. Each office operates independently but files are shared across all locations. They implemented DocuWare to digitally manage 1.3 million patient accounts and over 1.8 million pages of information received per month. Utilizing advanced technology, UNIMED was able to digitize and microfilm records simultaneously, meeting federal record retention laws. The use of DocuWare digital solutions helped the insurance company to eliminate courier costs, reduce duplicate procedures and improve billing practices. They saw a return on investment in less than one year.

Country: Brazil Industry: Healthcare Department: Patient Records
How to automate AP processes and skyrocket staff productivity (EN)

Ebook: How to automate AP processes and skyrocket staff productivity

AP’s work is critical, but processes can be manual, repetitive and tedious. Let’s fix that. Get practical guidance on automating key workflows within the accounts payables org, with a focus on incoming invoices.

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Tested. Proven. Certified.

aicpaSOR 2018 SEAL PLATINUMiso-certao-gobd-certified2018_CoBi_Trusted_Solutions_Siegel_DocuWareCapterra-Award-Best-Ease-of-Use-2018iso-9001

Recognized as one of the best solutions on the market

Capterra

Customers awarded DocuWare "Best Ease of Use" on Capterra

Nucleus Research

Recognized on the ECM Technology Value Matrix from Nucleus Research

Gartner

Recognized on the Content Services Magic Quadrant from Gartner

Available as preconfigured cloud solutions

DocuWare document management and workflow automation excels across any area of your business, but for organizations that want to jumpstart digital transformation, we offer two preconfigured solutions designed rapid deployment and even faster ROI. Each solution comes packed with sample documents, user profiles, out-of-the-box workflows, and much more – all designed from our experience successfully deploying thousands of customers.

automate invoice processing in accounts payable in your enterprise

Invoice processing

Break free from paper and data entry

For every incoming invoice, automatically record key data like vendor, PO number, taxes and totals, and more. Route invoices for approval based on approval limits and other business rules. Never lose another invoice, keep vendors paid on time, securely archive invoices, and transfer transaction data to your ERP to save manual data entry. Learn more.

digitize and secure employee files and records in human resources

Employee management

Employee records at your fingertips

Digitize and centralize the HR records of every employee, including their resume and credentials, onboarding forms, tax forms, performance reviews, separation documents, and much more. Enhanced with key HR workflows, it’s a complete toolkit for human resources and every employee in your company. Learn more.

Discover what DocuWare can do for your business

Let us prove to you how DocuWare is a perfect fit for your organization seeking efficiency, security and sanity with your documents. Contact us for a free demo with the form below.