Employee management that motivates
Scattered, illegible or incomplete forms? Nothing blocks productivity more than a lack of information. With DocuWare, you can organize all your personnel documents digitally and clearly in one employee management system.
- Quick access to employee records at any time
- Security for confidential data
- Future-proof HR digitalization
.png?width=360&name=Daviess%20County-sm%20(2).png)
An organizational trailblazer for employee data
DocuWare securely stores personnel documents and lets you quickly retrieve, share and update relevant information. Say goodbye to paper clutter and Excel lists, and complete administrative tasks for onboarding or payroll accounting with just a few clicks.
HR information at the touch of a button
Respond to personnel inquiries without lengthy searches. Instead, always maintain an overview of deadlines and document lifecycles. Employees benefit from the ability to access files from any end device, making HR less time-consuming.
Data protection – easier than ever
Eliminate all risk of confidential personnel data falling into the wrong hands. DocuWare gives your employees the security of knowing that only authorized persons can view their files. Every access is precisely logged ensuring reliable and consistent traceability.
Minimize administrative effort and drive innovation
Empower managers, prevent internal resignations, and foster team culture despite working from home. Lots of ideas, but no time to implement them?
With DocuWare, you win back valuable hours for strategic projects by automating tedious, manual administrative tasks.
Eliminate repetitive manual data entry
- With DocuWare, you can maintain personnel data and documents in a centralized location. Import and sort employee documents and important correspondence in no time at all, whether it’s per drag and drop, scanning applications or automatic import from sources like Outlook.
- Employees can easily and efficiently request changes to their master data themselves with just a few clicks.
Always ready to provide information
- Access personnel data and HR documents easily through file views, flexible filters, or full-text search – whether you’re on a smartphone app or on the go.
- Empower individuals, managers, and HR professionals with self-service capabilities, from basic search to portal integration.
File payslips automatically
- Create payslips in the payroll platform of your choice. DocuWare then stores them in the employees' digital personnel files without any action on your part.
- Employees can access them from any device via a secure link, even if an external tax office is doing your payroll accounting.
Information flow without security risks
- Avoid headaches caused by emails with attachments in uncontrolled circulation. Instead, coordinate HR department feedback and approvals via secure digital workflows.
- Enable secure access to employee documents and HR tasks from DocuWare Teams or other channels.
Route and complete tasks digitally
- Use digital workflows to forward documents to employees for approval or more information. Stamps and annotations can be added during editing without changing the original documents.
- As a result, all parties are always aware of the current status. If a task is delayed, DocuWare prompts you with a reminder.
Always a step ahead
- Keep an eye on important dates and deadlines with automatic notifications and status information from DocuWare.
- Whether employee contracts or certificates are expiring, or an anniversary is coming up, you’ll have enough time to get everything started proactively, even in hectic times.
I was on the phone with a new hire instructing how to fill out our digital forms. He pressed the button and the form “disappeared.” When I told him I already got the form on my end, he was impressed by how quickly our system works.
It is really easy for a principal to fill a position now. They don’t have to spend hours sorting through paper. Many of them access the résumés from home.
At our fingertips, is how I’d describe employee data now. Being able to drag and drop documents from Outlook into trays has been a real game changer. We have easy access to employee documentation which helps enhance continuity by ensuring documents are accessible in a disaster recovery situation.
Certified and top-rated
/users-love-us-G2.svg)
