Features and capabilities
DocuWare is the platform that empowers you to capture, process and use your business information. Keep your teams fluid and productive, automate document workflows in any organization, and protect data and documents with secure, centralized archiving.
Your key to working smarter
Learn how DocuWare uses cutting-edge AI to automate workflows, free up your teams, and speed up routine tasks. Documents are securely accessible at all times and can be retrieved flexibly. Thanks to seamless integrations, documents are no longer hidden away in data silos. Quick access to vital information allows for informed decisions in real time, creating more space for innovation and growth.
How DocuWare supports your business:
Capture and organize information
DocuWare captures information from a broad range of sources, enabling automated import and indexing routines enable structured data entry without manual effort.
IDP Pre-processing
Identifies and prepares documents for downstream workflows by automatically separating, cropping, and anonymizing scans and PDFs.
IDP Classification
Save time and money with AI-based automatic identification of document types in your inbox, ensuring that your documents are always in the right place at the right time.
Extraction and OCR & HTR
Automatically reads printed and handwritten text from any document—even low-quality scans—and extracts the relevant data in structured, ready-to-use formats.
Intelligent Indexing
AI-based technology converts document content right into indexing terms. Instead of error-prone manual data entry, this indexing approach takes place automatically and within seconds.
Mobile upload
Get your processes rolling while you're on the move and effortlessly capture and file documents with our mobile apps.
Fulltext indexing
In addition to structured index metadata, DocuWare creates a full-text record of all content for precise, customizable search queries.
Scan and classify
Connect DocuWare with any scanning hardware to capture incoming paper documents such as invoices and delivery slips.
Data enrichment
Use data from other applications to complete a document’s indexed metadata to ensure consistent taxonomy.
Forms for data capture
Speed up data capture through customizable web forms and share the information with anyone else who needs it.
Barcode recognition
EAN, QR or postal codes: DocuWare recognizes a variety of bar codes, reads them and uses the information for document indexing.
File import
Easily import and index documents without any user interaction from Microsoft Office or any other program.
Windows Folder import
Move single documents as well as entire folders directly from the file system to a file cabinet in order to share and protect information.
Emails from Outlook
Integrate Outlook deeply into DocuWare to manage and store emails and attachments securely in seconds.
Import from any email account
Organize and store emails from all your accounts centrally along with other business content.
Documents from Microsoft Teams
Store documents shared in Microsoft Teams centrally and securely in DocuWare, along with your other business documents.
Export index data
Make the DocuWare index data of your documents usable for your accounting system or ERP.
Import from print stream
Print documents such as outgoing invoices from any program directly into your digital archive, including automatic indexing.
SAP records
Use our certified interface for managing SAP documents in DocuWare.
Process documents and manage workflows
DocuWare sorts, distributes and links information to drive important decision-making processes. Teams across all departments can use these modern tools for quick, transparent and effective workflows.
Digital editing
Use stamps, annotations or image corrections without changing original documents. Or open archived content to edit in its original program.
Task control
Automate recurring manual team and organizational tasks from simple notifications and approvals to complex, multi-level processes.
Connected while mobile
Get up-to-date status information while on-the-go. Tackle tasks from any device.
Versioning
Automatically save edited documents as a new version and always keep document histories under control.
Workflow automation
Streamline processes by designing automation workflows with an intuitive drag'n'drop interface.
Deletion workflows
Remove data and documents automatically according to preset parameters to comply with data protection and legal requirements.
Clear rules and exceptions
Define in detail what should happen when certain document processing situations or exceptions occur.
Deadlines
Set due dates for completing tasks and appoint proxies to cover.
Data export
Synchronize data and status information with programs like your ERP to consistently network processes and complete them straight away.
Preconfigured solutions
Automate key business processes like invoice processing or onboarding of new employees with out-of-the-box workflows.
Control dashboard
Keep an eye on a workflow’s progress at all times.
Dynamic limits
Set the scope for individual editors or user groups individually.
iPaaS connectors
Connect DocuWare Cloud to over 1,000 other cloud applications and create business workflows across multiple systems.
Electronic Signature
Embed a trust service provider seamlessly into a workflow. Sign a wide variety of documents such as contracts or invoices with a legally binding electronic signature.
Access and view content for decision-making
DocuWare provides your team the right information for productive processes and fast, effective decision-making.
Flexible search
Enter search terms or select keywords from drop-down lists, use wildcards and logical links, and search through a document‘s content as well as indexed metadata.
Mobile access
Access and use information to drive workflows beyond the office walls.
Digital files
Use classic folder structures for intuitive file viewing.
Sharing
Send or share individual documents or groups of documents by link. Or embed URLs to DocuWare elements on a website, your intranet or within other programs. And to share archived documents with Microsoft Teams, select the desired chat or channel directly in DocuWare.
Sophisticated permissions
Control what documents and metadata users can store, retrieve, edit, export, modify and remove from file cabinets.
Viewing
Access content of common document formats regardless of its original program. It can be viewed with any browser, no matter if from a MAC, PC or Linux.
Linked documents
Display related documents immediately.
Pending box
Receive timely reminders of pending deadlines are overdue tasks.
Integrated search
Seamlessly integrate access to archived data and documents into other key programs.
Automatic delivery
Receive documents automatically for editing and staying up-to-date.
Schedule a personal demo
Get your free, zero-commitment, personalized demo of DocuWare and discover how cloud document management and process automation can help drive digital transformation for your organization.
Schedule a demo