Connect to Mail
Collect email messages from Gmail, Yahoo Mail, Hotmail and other webmail clients and store the most important and relevant messages in a secure, digital archive. Protect your business communication from tampering and use email content within your workflow automation.
Combine the benefits of web-based email accounts with the power and security of DocuWare:
- Messages from your email accounts are automatically stored correctly in DocuWare where they are available for further processing
- Each message is automatically stored with rich index data that can be used to start workflow
- Store only important emails or store only the attachment
- Associate related email messages into one collective package
- Retrieve all documents related to a project at the same time: present email alongside contracts, technical documents, and more
- Safely delete email messages from your mailbox once they've been stored in DocuWare and keep the mailbox tidy
Do more with your email messages by integrating them into your business processes. Three quick examples:
- An invoice received by email is stored in DocuWare and immediately triggers the release workflow so you can pay comfortably within the discount period
- Connect to Mail supports electronic invoices in many formats. The data is read for use in subsequent workflows
- Colleagues can respond quickly to a customer inquiry, even if the responsible employee is unavailable, as they have an overview of all correspondence with the customer in the file cabinet
Archived email can be managed together with other document types. This improves the organization of related content, such as project documentation, customer correspondence or transactional data.
Universally usable
Archive email messages from all Exchange and IMAP accounts in DocuWare.
Optimum availability
Information from archived email is available to all authorized colleagues.
Support compliance
Treat email as business-relevant documents with regard to legal requirements.
User-friendly
DocuWare documents and tasks can be found right where users are: in Teams.