Digital Transformation

The wave of digital transformation sweeping through industries and organizations has never been stronger, and its benefits are reshaping the competitive landscape. This is where DocuWare helps.

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How to go paperless

Paper-based processes are a proven cost burden that impede workflow, harm collaboration and pose significant security risks. Here's your guide to going paperless.

Digital Transformation

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Optimize your mobile workforce with lessons learned from the COVID-19 crisis

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Solutions

Set the new pace for your business with document management and digital workflow solutions designed for the processes that fuel your organization’s success.

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Put a mobile workforce in place with a secure, easy-to-implement cloud document management solution

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Products

DocuWare enables organizations of any size to digitize, secure and automate business information and processes. Its flexibility in deployment and configuration ensure the perfect fit for your business.

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The Platform

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A beginner’s look at how DocuWare stores documents with easy, secure access

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About DocuWare

DocuWare provides digital document management and automated workflows to organizations of any size and across all major industries from manufacturing and retail to healthcare and government.

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Featured Case Study

AVANCE

A nonprofit aid organization operates early childhood and family education centers. They use DocuWare to automate processes such as purchasing and funds tracking to assist its Finance and HR teams.

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Everything users need for their daily work with DocuWare.

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Integration with Microsoft Teams

The connection between this powerful communication platform and DocuWare enhances collaboration, accelerates processes and increases security. Documents can be quickly shared while remaining securely archived. And you can even tackle your current document to-do list straight out of Teams.

Simple add-on for those who primarily work in Microsoft Teams

DocuWare list in Microsoft Teams
Documents in a DocuWare list can be opened and edited directly from Teams

Files and documents are often scattered throughout channels and chats in Microsoft Teams making them hard to find later. When they are stored in DocuWare, they are indexed and filed in a clear and well-organized way in one central location, and ready to be retrieved together with related documents and email.

By integrating DocuWare Lists into the communication platform – which is usually open all the time – you give your employees quick and uncomplicated access to the documents they need. Plus they get an overview of all pending workflow tasks, such as order requests, invoice approvals or feedback to job applicants. 

DocuWare and Microsoft Teams: Working Together

With DocuWare Connect to Teams, you can broaden the application possibilities of your Microsoft Teams messaging and communication platform. To get a sense of how the two apps work together, here are some common examples…

  • Share archived documents in Teams: Make a vendor's bid stored in DocuWare available to a project group in Microsoft Teams with a simple link.
  • Store documents that were shared in Teams: During a meeting with a customer, your contact provides you with additional documents about the project via chat. You simply file the documents securely in DocuWare during the meeting – so they can be instantly accessed by all authorized employees involved.
  • Integrate document lists into Teams: Add a list of current product brochures as a tab in the Sales Teams channel so that the documents are available exactly where everyone is exchanging ideas.
  • Integrate workflow tasks into Teams: Not only do you have a better overview of your tasks running through DocuWare Workflows, you can even complete them directly from within Teams.
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Centrally archived

Documents from Microsoft Teams are stored in DocuWare in a long-term, audit-proof manner and available to all authorized users – at any time and from anywhere.

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Compliance support

Make sure files from Teams that are treated as key business documents are stored to fulfill regulatory requirements

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Seamless integration

Share documents stored in DocuWare in Teams. Archive files used in Teams in DocuWare. And integrate DocuWare Lists into Teams.

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User-friendly

DocuWare documents and tasks can be found right where users are: in Teams.

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Cloud

Integration with Microsoft Teams is a feature provided with every DocuWare Cloud license. The required DocuWare App for Microsoft Teams can be found within Microsoft Teams in the Apps section.

On-premises

If you are using DocuWare as an on-premises system, Connect to Teams is available as an add-on module. The required DocuWare App for Microsoft Teams can be found within Microsoft Teams in the Apps section.

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