To sign documents in a DocuWare workflow, DocuWare offers the possibility to embed the signature provider ValidatedID, more trust service providers will follow shortly.
The signature procedures with VIDsigner offer the following options:
- Remote. When a document is sent to ValidatedID in a workflow, the responsible employee receives a message and releases the signature from the smartphone, for example, using an SMS code.
- Biometric. A customer signs on a tablet. Biometric data such as writing pressure and speed are recorded and embedded with the signature in the document (list of supported devices).
- Centralized. The user deposits a certificate with ValidatedID once, which confirms his or her identity. This allows the user to authenticate and sign documents at ValidatedID from anywhere, anytime.
Three security levels are available
Signatures differ in their security level. The typed name under an email or a DocuWare stamp are examples of a simple signature. An advanced signature must be encrypted, with part of the key accessible only to the signer. In the case of a qualified signature, the identity of the signer is additionally verified with a certificate deposited with a trust service provider.