DOCUWARE AURA

Turn your documents into business intelligence with DocuWare Aura

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BENEFITS

AI-powered insights: Integrated, secure & aligned with your business

With DocuWare, organizations gain fast, reliable access to their business documents and critical information. True value comes from transforming this information into insights you can act on.   

 

The built-in AI assistant searches, analyzes and summarizes your documents, delivering clear answers and real insights that go beyond manual capabilities. With DocuWare Aura, your team can finally unlock hidden knowledge and make smarter decisions – without delays or guesswork. 

Explore the unique advantages DocuWare Aura brings to your organization:

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Ready to use – no changes needed

Start using DocuWare Aura right away with your existing files and document structure – enabled in seconds by your admin. No exporting or duplicates required.

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Understands your business

 DocuWare Aura analyzes your questions and content to give you precise, business-relevant answers, always referencing your original documents.  

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Security and privacy you can trust

DocuWare Aura operates with your user privileges and respects all DocuWare permissions and access controls. Your data always stays secure within DocuWare. 
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Live processing, no data storage

DocuWare Aura answers each request by analyzing your documents in real time. It does not store any information – either internally or externally. 
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Flexible for every team

Whether your documents are highly complex or simply numerous: DocuWare Aura transforms them into clear, actionable insights – boosting productivity without extra headcount. 

Next-level Document Management: Welcome to a new standard

C-LevelMichael-Bochmann (1)


“With new DocuWare, we are redefining the role of documents in the digital enterprise. Business-critical information should not remain trapped in files, instead it should actively inform decisions, drive processes and enable intelligent automation. By leveraging the latest technologies in AI and automation, new DocuWare turns content into actionable intelligence and creates the foundation for a new generation of knowledge-driven work."  

Michael Bochmann
Chief Product & Technology Officer at DocuWare

Where you can benefit from DocuWare Aura

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In the DocuWare Client

Use DocuWare Aura as a main chat or based on already selected documents – all within the new DocuWare client. 
Learn more
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In the DocuWare mobile app

Unlock productivity on the go – DocuWare Aura brings intelligent features to your mobile workflows.

 

Coming soon
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As part of your AI orchestration

Seamlessly integrate DocuWare Aura into your AI landscape and leverage the full potential of intelligent document management. 
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See what's possible: Everyday use cases

In any department, Aura turns everyday files into actionable insights that speed up processes, support smarter decisions and drive greater agility.

The examples showcased here are just a glimpse of what DocuWare Aura can do for your organization.

Accounts payable

DocuWare Aura helps procurement teams validate transactions, understand supplier agreements, uncover cost-saving opportunities and accelerate approval processes by reasoning across all related documents.

Finance

DocuWare Aura enables finance teams to move from document retrieval to document intelligence by answering business questions directly from stored financial information.  

Contract Management & Legal

Legal teams use DocuWare Aura to quickly access key contract details, allowing them to focus on evaluating business impact instead of searching for information.  

Human Resources

DocuWare Aura helps HR teams transform employee documentation into an accessible knowledge source while maintaining existing document permissions.  

Executive Management & Business Intelligence

DocuWare Aura enables executives to quickly understand business performance, contractual exposure, operational risks and historical context without relying on manually prepared reports.

Accounts payable

See next use case
Use case 1 of 2

Explain supplier charges using contract intelligence

Challenge

Unexpected supplier charges on an invoice can delay approvals, as employees must manually check agreements to verify if extra fees are allowed.

Ask DocuWare Aura

"Is this delivery surcharge covered by our supplier agreement?"

What DocuWare Aura does

DocuWare Aura finds and analyzes relevant contract clauses across agreements and invoices to explain the charge and confirm compliance, referencing the precise contract section.

Business value

Faster workflow decisions, improved contract compliance and fewer unnecessary escalations.

Use case 2 of 2

Compare supplier agreements before negotiations

Challenge

Preparing for supplier negotiations often requires reviewing multiple agreements to compare commercial conditions across suppliers.

Ask DocuWare Aura

"Compare the commercial terms of our strategic supplier agreements."

What DocuWare Aura does

DocuWare Aura extracts and compares key commercial terms – such as payment terms, delivery conditions, discounts, service commitments and notice periods – across all relevant agreements, highlighting similarities and differences.

Business value

Better negotiation preparation, faster contract analysis and increased purchasing transparency.

Finance

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Use case 1 of 2

Support month-end closing

Challenge

Month-end closing requires collecting information from a variety of document sources. Teams often need to identify missing invoices, unbooked commitments and documents that still require review to ensure a complete and accurate close.

Ask DocuWare Aura

"Identify documents that may impact the current month-end closing."

What DocuWare Aura does

DocuWare Aura reviews contracts, commitments, invoices and financial documents to ensure all items relevant for month-end closing are included.

Business value

Faster closing process, improved completeness, and fewer financial surprises.

Use case 2 of 2

Analyze contractual financial obligations

Challenge

Organizations often manage hundreds of agreements with financial commitments such as minimum purchase obligations, renewal costs, payment schedules and penalties.

Ask DocuWare Aura

"What financial obligations are coming up in the next six months?"

What DocuWare Aura does

DocuWare Aura reviews all relevant contracts – including supplier agreements, service contracts, leasing agreements and financing documents – and identifies upcoming payments, renewal dates, minimum commitments and potential financial risks.

Business value

Better cash planning, reduced missed obligations and improved financial forecasting.

Contract Management & Legal

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Use case 1 of 2

Identify contracts requiring action

Challenge

Organizations manage hundreds or thousands of active agreements, making it difficult to pinpoint contracts that need attention – such as upcoming renewals, expiring agreements, notice periods or scheduled price reviews.

Ask DocuWare Aura

"Which contracts require action within the next 90 days?"

What DocuWare Aura does

DocuWare Aura scans active contracts, amendments and renewal notices to identify agreements with upcoming milestones. It summarizes the required action, relevant deadline, responsible party and source clause.

Business value

Prevents missed deadlines, reduces automatic renewals and improves contract lifecycle management.

Use case 2 of 2

Assess the impact of regulatory changes

Challenge

When regulations change, organizations must determine which contracts may be affected. Without AI, this often means manually reviewing hundreds of agreements.

Ask DocuWare Aura

"Which existing contracts reference our previous data retention policy?"

What DocuWare Aura does

DocuWare Aura scans contracts for references to outdated policies or regulations and lists all potentially impacted agreements.

Business value

Accelerates regulatory reviews, reduces compliance risks, and supports legal remediation projects.

Human Resources

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Use case 1 of 2

Summarize employee case history

Challenge

HR teams often need to understand complex employee situations that involve multiple documents, such as role changes, workplace agreements, previous discussions and performance records.

Ask DocuWare Aura

"Summarize the relevant history of this employee case. “

What DocuWare Aura does:

DocuWare Aura analyzes employee correspondence, performance records, agreements, and internal documents to create a structured overview with timelines, key agreements, past decisions and open issues.

Business value

Faster case preparation, better decision support and improved continuity when responsibilities change.

Use case 2 of 2

Prepare employee onboarding information

Challenge

HR teams often manually collect and provide new employees with various documents and policies, such as company guidelines, benefits, workplace rules, and department-specific procedures.

Ask DocuWare Aura

"Prepare the onboarding information package for a new employee in the finance department."

What DocuWare Aura does:

DocuWare Aura gathers all necessary information – such as company policies, department procedures, required forms, training documentation, and relevant guidelines – from approved HR and departmental documents.

Business value

Faster onboarding preparation, a more consistent employee experience and reduced administrative effort.

Executive Management & Business Intelligence

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Use case 1 of 2

Identify business risks across departments

Challenge

Business risks are often documented in different places across the organization. Without a centralized view, important risks may go unnoticed.

Ask DocuWare Aura

"What are the highest business risks currently documented across the organization?"

What DocuWare Aura does

DocuWare Aura analyzes risk-related documents from all departments – such as risk registers, audit reports, contracts, and project files – categorizes risks (e.g., financial, legal, operational) and highlights key themes and issues needing management attention.

Business value

Improved strategic oversight, earlier identification of critical issues and better prioritization of management actions.

Use case 2 of 2

Preserve organizational knowledge

Challenge

Organizations often rely on experienced employees who hold valuable knowledge about historical decisions, customer relationships, and legacy projects. When these employees leave, important information can be lost.

Ask DocuWare Aura

"Why was this strategic decision made and what documents support it?"

What DocuWare Aura does

DocuWare Aura reconstructs the business context by analyzing historical correspondence, meeting minutes, decision papers, project documentation and contracts. It provides a timeline explaining how and why the decision evolved, supported by relevant documents.

Business value

Preserves institutional knowledge, supports leadership transitions, and reduces dependency on individual employees.

HIGHLIGHTS

Discover how DocuWare Aura makes your daily work easier

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Ask questions in your own words

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Analyze and understand complex document context

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Compare versions and get concise summaries

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Receive clear, business-ready answers

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Always trace results back to the original files

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Save time, increase productivity and drive growth

Take it further: Supercharge your existing AI agents with DocuWare Aura

With DocuWare Aura, you move from closed, siloed documents to open, intelligent information – empowering smarter, faster business decisions across your organization.

  • Effortless integration

    Seamlessly connect DocuWare Aura to your existing AI agents, business applications and automation tools via API – extending capabilities beyond the DocuWare user interface.

  • Secure AI access

    DocuWare stays your secure document foundation – Aura follows your existing permissions and access controls to ensure your data remains safe.

  • Unified knowledge

    Combine information from DocuWare, your CRM, ERP and other business applications for a holistic, 360° view of your organization.

  • Unlocked business value

    Turn existing knowledge into clear, actionable insights supporting a wide range of business scenarios – no duplicates or time-consuming exports required.

     

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PRICING

Choose the DocuWare Aura model that fits your needs

Try DocuWare Aura with the Freemium option or unlock advanced features and greater capacity with our Premium subscription.

Freemium

Freemium

Get started for free

Experience the benefits of DocuWare Aura at no cost, right in your own DocuWare environment:

  • Use your own, real business data for authentic insights

  • See immediate business value, without commitment

  • Easy and risk-free introduction – perfect for first exploration 

  • Includes a limited number of prompts and documents for testing core features and potential
Premium

Premium

Scalable power and flexibility

Unlock the full capabilities of DocuWare Aura with a flexible, consumption-based subscription at attractive rates:  

  • Enjoy full feature access for maximum impact and transformation 

  • Get higher limits for prompts and documents to suit your specific needs

  • Seamlessly scale DocuWare Aura to match your evolving business requirements

  • Take advantage of discount tiers as your volume grows  

Ready to see how
DocuWare Aura can
transform your business?

Discover how DocuWare Aura can help your organization unlock true value from documents - regardless of your current setup. Our specialists are here to answer your questions, explore potential use cases with you, and demonstrate what’s possible with DocuWare Aura.


See DocuWare in action!