Document Management and Workflow for Accounting

Finance employees reviewing document.jpg

DocuWare transforms finance into a profit-driving leader

At a moment’s notice, finance must deliver key figures that show the company’s market position as well as profitability and liquidity. This is only possible if the core processes of accounts payable and accounts receivable are executed securely and error-free.

Often, outdated paper and manual operations mean costs are recorded too late, approvals take too long, information must be pieced together from disconnected sources and bookings can’t be completed.

DocuWare document management and workflow automation helps your company leap beyond these barriers by going paperless, centralising valuable document and process knowledge in one system and integrating it directly with your ERP for a truly complete information picture.

Accounts payable employee using calculator

Accounts payable: quickly record and book costs

Take big steps in achieving digital transformation in accounts payable. DocuWare captures paper and electronic invoices and automatically matches them to purchase orders, provides customisable workflow to manage the approval process and then posts the approved amounts back to the general ledger through pre-built ERP integrations.

Get rid of paper, avoid clerical errors, reduce invoice handling, streamline approval and eliminate manual entry. Most importantly: recapture valuable time for higher-value tasks.

Achieve a new pace in payables when you:

Validate invoices for accuracy and use DocuWare self-learning intelligent indexing to match invoices with related purchase orders
Route invoices in a multi-step approval process, even supporting split code billing for multiple approvals
Directly import invoices to defined and easily searchable file structures
Dynamically handle exception-level approvals and reprocess rejected invoices
Automatically post approved invoice amounts directly back to the ERP system

With DocuWare, you can process invoices promptly, keep track of due dates and status changes and significantly improve cash flow management.

Accounts receivable reports on mobile device and tablet

Accounts receivable: speed up collections

Remove the guesswork from AR. DocuWare links related documents and information directly to the order process so you can generate invoices faster, immediately answer customer questions and tightly track individual payment plans or special discounts.

Ensure good customer relationships, early payments and more liquidity through optimal receivables management.

Drive a profitable receivables process when you:

Access delivery notes, performance reports or special agreements directly from your ERP or other accounting application
Automatically file outgoing invoices while printing or emailing
Immediately answer customer inquiries and forward copies immediately by email
Combine invoicing with release workflows (for example: approving discounts)
Collaborate with sales on new customer acquisition information

With DocuWare, fast and accurate receivables supports reporting integrity, high customer satisfaction and effective team performance.

Employees reviewing financial audit report

Financial audits: score points with perfect organisation

Stop fearing audits. DocuWare provides full and proper documentation of all business transactions. Not just booked records from the period being audited, but email, letters or contracts connected with these records can be collected and submitted in seconds.

Stop wasting time preparing for audits when you:

Remove the risk and burden of paper-based information
Archive all accounting documents in a legal, compliant fashion
Eliminate unnecessary searches by accessing invoices and correspondence directly from your accounting program
Complete these records with easily findable current and historical documents
Register all processing steps directly on a document for consistent verifiability of a process
Collect documents into digital folders with a convenient, built-in search field
Restrict access to certain documents

With DocuWare, you can keep calm and audit on knowing submissions are accurate and complete.

Automatically capture documents

DocuWare captures, intelligently indexes, classifies, stores and then distributes paper and electronic documents to the right employees at the right time for fast, accurate decision-making.

Digitally direct key workflow

DocuWare automates and accelerates processes through digital workflows, connecting documents, tasks and people across distributed offices and mobile team members.

Get rid of paper

Overcome the slow, manual drag of paper-based processes. Reclaim physical space lost to cumbersome storage and remove the costs of printing, shipping and physical archiving.

Meet compliance mandates

From Sarbanes-Oxley to GDPR to GoBD to Basel II: DocuWare fortifies your company when it comes to audits and liability issues, securely storing documents and tracking business transactions.

Integrate with your ERP

DocuWare integrates with SAP, Navision, Quickbooks, Sage, DATEV and other financial applications to ensure data integrity across systems and provide a complete picture of accounting information.

Recover quickly from disaster

Get back up and running quickly when your financial information is digitised, archived and backed up to protect against fire, flood and other natural disasters.

Maintain complete control

When was an invoice recorded? Where is it right now? Who accessed it last? DocuWare traces every step in the lifecycle of a document for complete visibility.

Move to the cloud

DocuWare is available in the cloud or on-premises with complete feature and capability parity. With cloud, get world-class security, scalability and availability in a financial model that makes sense.

Gain New Velocity in Finance

DocuWare transforms finance into a profit-driving leader

DocuWare finance solutions