Request a demo

Automate document importing

DocuWare automatically imports your documents into the central file cabinet, whether they're scanned from a device, taken from a shared folder or created from a native application. As it imports, DocuWare smartly organises each document using its metadata, content and available barcodes.

Quickly imported and stored from any source

Importing documents with DocuWare

Regardless of the source, all documents are fully and automatically indexed, without the need for manual data entry, before being stored in your DocuWare file cabinet.

  • Paper documents that you scan from desktop scanners or shared multifunction devices.
  • Electronic documents that DocuWare automatically imports from monitored shared folders.
  • Documents created with the applications that you store in DocuWare using the print function, such as presentations, reports, invoices, correspondence, contracts or construction drawings.

Your documents index and store themselves

  • Import electronic invoices. You can automatically post and archive e-invoices with XML metadata right away. This reduces costs by eliminating manual data transfer or complicated form reading software. That means no more data entry errors.
  • Store paper invoices digitally. Add 1D or 2D bar code stickers, such as a document number, to incoming invoices and scan them into a watched folder. During import, the document number is read from the barcode and the documents are indexed and transferred to the file cabinet.
  • Grab exported documents from your ERP. Generated PDFs of reports, invoices, credit memos and other documents are automatically imported into DocuWare.
  • Print your documents to the archive. Click 'print' to store documents from Excel, Word or other programs to DocuWare thanks to an extended print functionality.

  • Enhance indexing with inventory data. Extend indexing with information from your existing databases, such as your ERP system.
  • Distribute documents directly to employees during scanning. You can also forward documents to your employees during scanning with a network scanner. DocuWare monitors the network directory and places the scanned files in the employees' DocuWare document trays.
  • Connect countless other cloud applications with DocuWare Cloud, such as a CRM or ERP, to import your documents — thanks to DocuWare iPaaS connectors.
Importing lots of documents automatically

Many documents

DocuWare fully indexes and stores large document volumes automatically.

Fully automatic

Fully automatic

You define the rules for the import once — DocuWare does the rest.


All barcodes

All common barcode types are read out as if by themselves.


Accurate indexing

Index documents reliably and error-free during storing.

How to start automatic importing


All functions for extensive import with indexing, also via barcodes, are part of every DocuWare Cloud licence. DocuWare Cloud also includes Workflow Manager, Forms and other useful modules.


If you use DocuWare as a locally installed system, the basic functions for scanning, importing and indexing documents are available in each server licence.
For additional functions, such as indexing with document text or barcodes, you also need the DocuWare Import and Barcode & Forms licenses.

Start with a personalised demo