Documents from any source are completely and automatically indexed (without manual data entry) before they are stored in your DocuWare file cabinet.
- Paper documents that you scan from desktop scanners or shared multifunction devices.
- Electronic documents that DocuWare automatically imports from monitored shared folders.
- Documents created with your applications that you store in DocuWare using the print function, such as presentations, reports, invoices, correspondence, contracts or construction drawings.
- Import electronic invoices: You can automatically post and archive e-invoices immediately, whether they are in structured XML format or as a PDF with XML metadata. This reduces costs by eliminating manual data transfer or complicated form reading software. No more data entry errors.
- Store paper invoices digitally: Add 1D or 2D bar code stickers, such as a document number, to incoming invoices and scan them into a watched folder. During import, the document number is read from the barcode and the documents are indexed and transferred to the file cabinet.
- Grab exported documents from your ERP: generated PDFs of reports, invoices, credit memos and other documents are automatically imported into DocuWare.
- Print your documents to the archive: Click “Print” to store documents from Excel, Word or other programs to DocuWare – thanks to an entended print functionality.
- Automatic document assignment: When archiving, an invoice can be digitally stapled to the corresponding archived delivery bill.
- Enhance indexing with inventory data: Extend indexing with information from your existing databases, such as your ERP system.
- Distribute documents directly to employees during scanning: With a network scanner, you can also forward documents to your employees during scanning. DocuWare monitors the network directory and places the scanned files in the employees' DocuWare document trays.
- Find solutions even for highly specialized import requirements: Whether (S)FTP sources, ZIP folders, conversion or special database queries - all of these can create specialized scenarios for which DocuWare has the right solution.
- Connect countless other cloud applications with DocuWare Cloud, such as a CRM or ERP, to import your documents - thanks to DocuWare iPaaS connectors.
Many documents
DocuWare fully indexes and stores large document volumes automatically.
Fully automatic
You define the rules for the import once. The rest is done by DocuWare.
All barcodes
All common barcode types are read out as if by themselves.
Accurate indexing
Index documents reliably and error-free during storing.