Higher Education Document Management Software | Workflow Automation

Streamline administrative processes

With DocuWare, every academic and administrative department can use the system with ease, eliminating duplicate spending. Its robust digital workflow automates processes across campus, so working with enrolment forms, transcripts, invoices, alumni correspondence and hundreds of other documents has never been easier. Digitising paper records for instant retrieval provides users with the information they need to create a better student experience.

Improve financial fitness

Support financial health by automating fee processing, financial aid, accounts payable and receivable and grants management. DocuWare also improves student services by automating processes in the student lifecycle such as enrolment, transcript management and alumni involvement — all without adding staff. This user-friendly system is easy to implement, future-proof and budget-friendly.

Document management and digitisation are changing the game for higher education and schooling

Document management and workflow automation empower you to digitise paperwork and securely save it in an organised repository for quick retrieval when needed. Easily capture, store, manage, process, share and track documents. Controlled access, task lists and email notifications enable staff to handle daily responsibilities more efficiently and decision-makers to approve, reject or request more information along checkpoints in all your processes.

DocuWare delivers these key capabilities for higher education.

Productivity and collaboration

Digitise paper records and instantly retrieve them to enable administrative staff, teachers and students to exchange information easily and securely
Create public-facing e-forms to quickly capture and process student applications, financial aid forms, transcripts and more
Integrate documents with your student information system and business software to increase the value of your current technology

Security and compliance

Restrict unauthorised viewing of confidential documents and develop guidelines to protect student privacy
Prove compliance with GDPR and other regulatory requirements and automatically enforce retention schedules
Counter cyberthreats with state-of-the-art encryption of data, documents and online communication

IT and future-readiness

Implement a user-friendly solution that flexes with the needs of multiple departments without adding work for the IT team
Save significant budget on hardware and IT time
Protect against cybersecurity threats and natural disasters with a fail-safe disaster recovery plan

Affordable solution

Rethinking paper-driven processes really helped us identify inefficiencies and reimagine how different processes within other departments could work more efficiently. We have streamlined access to documents and improved information flow, all whilst maintaining the ability to track, edit and retrieve documents in a GDPR-compliant fashion.