Higher Education Document Management Software | Workflow Automation

DocuWare document management software for higher education

With DocuWare’s leading document management and workflow automation software, colleges and universities get a cost-effective, sustainable solution that supports education as well as distributed and remote learning. DocuWare centralises and secures documents for admissions, financial aid, student records, human resources, facilities management and much more.

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Streamline administrative processes

With DocuWare, every academic and administrative department can use the system with ease, eliminating duplicate spending. Its robust digital workflow automates processes across campus, so working with enrolment forms, transcripts, invoices, alumni correspondence and hundreds of other documents has never been easier. Digitising paper records for instant retrieval provides users with the information they need to create a better student experience.

Improve financial fitness

Support financial health by automating fee processing, financial aid, accounts payable and receivable and grants management. DocuWare also improves student services by automating processes in the student lifecycle such as enrolment, transcript management and alumni involvement — all without adding staff. This user-friendly system is easy to implement, future-proof and budget-friendly.

Document management and digitisation are changing the game for higher education and schooling

Document management and workflow automation let you digitise paperwork and securely save it in an organised repository for quick retrieval when you need it. Easily capture, store, manage, process, share and track documents while ensuring controlled access. Stay efficient with task lists, email notifications, and checkpoints for approvals and information requests across all processes.

Here are the key capabilities and features DocuWare delivers:

Productivity and collaboration

Digitise paper records, ensuring all papers are stored securely and centrally. This boosts collaboration among staff and committees
Store client records electronically to save office space
Design user-friendly eforms to swiftly collect and manage applications and information requests from the public
Integrate with your other systems to seamlessly share data and information

Security and compliance

Prevent unauthorised access to sensitive documents and create policies to safeguard citizens' privacy
Prove compliance with various compliance regulations, mandates standards
Counter cyber threats with state-of-the-art encryption of data, documents and online communication

IT and future-readiness

Implement a user-friendly solution that caters to various departments' needs and improves service to your community − without adding work for your IT team
With DocuWare Cloud, you can save significant budget on hardware and IT time
Protect against natural disasters with a fail-safe disaster recovery plan

Affordable solution

Rethinking paper-driven processes really helped us identify inefficiencies and reimagine how different processes within other departments could work more efficiently. We have streamlined access to documents and improved information flow, all whilst maintaining the ability to track, edit and retrieve documents in a GDPR-compliant fashion.