Highly automated workflows
Today, Megatiendas receives all invoices electronically and in compliance with tax regulations. DocuWare recognizes the index information of the documents received by email and stores them together in the archive. The approval process then begins. With the help of digital task lists and stamps, the documents are forwarded by the accounting department to the responsible departments, where they are processed and ultimately paid.
Megatiendas has also set up 30 other workflows on its own. For example, DocuWare supports various processes in their HR and administrative areas, such as travel expense reporting and contract management, which also includes the use of electronic signatures. Supplier contracts are now only signed electronically, which is both practical and time-saving when the responsible manager is not in the office.
Increased efficiency and cost savings
A big advantage of this expanded use of DocuWare has been that employees in accounting and administration had the flexibility to work remotely, even during the pandemic. Since introducing digital workflows, all throughput times have been significantly shortened. Depending on the process, this results in instant benefits, such as cash discounts for timely payments.
All of their workflows have become much more transparent. Digital stamps make the whole process trackable. But the most important benefit is the big increase in overall productivity. Everyone is now completing more tasks within their normal working hours. Which means that Megatiendas has been able to keep personnel costs low despite strong growth.
