Decentralized working is an integral part of our changing world. Yet the need to sign contracts promptly and in a legally recognized manner remains. DocuWare makes both possible by integrating digital signatures into workflows.
Contracts and other important documents can be signed in a timely and legally binding manner with DocuWare even when all parties are not working on site – especially now, when so many of us are working from home. Various security levels provide the necessary evidential value. And DocuWare makes them especially simple to use.
A workflow for signatures
To provide the infrastructure for securely signing digital documents considered "advanced" and "qualified," DocuWare works with Validated ID and DocuSign as external signature service providers. Documents waiting to be signed can be easily transmitted to one of the signature service providers with the help of an automated process. The service will then verify and confirm the identity of a signer and return the signed document with the signature certificate to DocuWare.
Validated ID and DocuSign offer various authentication options and numerous features for applying signatures. For an advanced signature, authentication takes place in a two-step process via phone call, SMS or access code, depending on the method and provider selected. You can also set deadlines with automatic reminders for signing, have a document signed in multiple locations, or have a copy of the signed document sent to the signer.
Getting started with electronic signatures
Using electronic signatures in your DocuWare system is easy to set up thanks to a preconfigured solution. Whether it's registering with signature service providers and creating a new signature configuration via web form or the signing workflow itself: The most important configurations for digital signing are ready to go.
This configuration package can be imported into any DocuWare system from DocuWare 7.4 onwards and customized in just a few steps. Documents that you store in DocuWare can then be transferred to an efficient signature workflow either directly when they are filed or later by using a stamp.
To learn more, get in touch with your DocuWare contact.
More information:
- Deeper knowledge on digital signatures and their use with DocuWare: White Paper Electronic Signatures