Fulltext Search: Searching & Retrieving as Easy as on the Web

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DocuWare helps you find documents as quickly and easily as looking for information on the Web. Simply enter one or more search terms in the "Fulltext" search line and the results will be displayed in a list. With a few tricks, you can further streamline your result list.

 



For all file cabinets that provide fulltext as an option, you’ll find a field labeled "Fulltext" in every search dialog. It’s quite obvious – no need to worry about which dialog to use for the search.

For all file cabinets that provide fulltext as an option, you’ll find a field labeled "Fulltext" in every search dialog

Unlike a classic keyword search, it isn‘t important to enter the search term into a specific field of the search dialog. Just type something in and you're off – just like using a search engine on the internet.

The found terms are highlighted within the document content. The first search term found on the document is highlighted in red, all others in yellow. So you’ll be able to see directly the overall context for the search terms.

The found terms are highlighted within the document content. The first search term found on the document is highlighted in red, all others in yellow

Smart Combinations

To help reduce the number of hits, you can combine search terms in the fulltext line. For example, if you put a phrase in quotes like "Purchase Orders for 2017 Tradeshows," only the documents that contain this exact sequence of words will be displayed.

Or you can use wildcards or operators such as AND, OR and NOT. How to use these to better specify a result list is described in the support article “Fulltext Search and its Possibilities.”

Unbeatable Team: Fulltext and Keyword Search

A fulltext field can also be combined with other index fields. For example, if you only need documents that have been filed within a certain period of time, enter this information into the date index fields and then use the fulltext field for the rest of your content-related search terms.

Note: Fulltext searching is only available if the fulltext feature of a file cabinet has been activated. If this needs updating, please ask your DocuWare operator.

 

More articles about Searching and Retrieving:

Searching Multiple File Cabinets at Once

Saving Frequently Used Searches

Quickly Finding Documents with Smart Connect

Topics: DocuWare Client, Search & Find

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