Are you already using DocuWare to manage invoice workflows? Discover how you can supercharge your construction projects with Intelligent Document Processing (IDP). See how expanding DocuWare to automate load tickets, field reports, delivery notes, and more can eliminate manual entry, reduce errors, and keep your projects running smoothly. Learn how other customers are boosting productivity and unlocking new value. Read on to see what’s possible with DocuWare and IDP.
Contents
- Make DocuWare do more: Why expand with IDP?
- Key construction workflows enhanced with IDP
- How it works: Process visualization
- Customer spotlight: Results from the field
Make DocuWare do more: Why expand with IDP?
Using DocuWare for invoices is just the beginning. Take the next step by applying Intelligent Document Processing (IDP) capabilities to a wider range of construction documents. From digitizing load tickets and field reports to capturing data from delivery notes, IDP streamlines processes across departments. This expansion minimizes manual input, prevents costly mistakes and makes important paperwork instantly accessible whenever you need it.
Key construction workflows enhanced with IDP
Construction businesses rely on a steady stream of paperwork to keep projects moving, but manual processes often cause delays and errors. DocuWare’s Intelligent Document Processing (IDP) empowers your team to capture, organize, and route critical project documents with ease.
With IDP, key workflows are strengthened at every stage:
- Load tickets and weighing slips generated on job sites, often filled out by hand, are quickly scanned so that DocuWare’s IDP can automatically extract all important information using advanced OCR and HTR (handwritten text recognition) technology. The data is then routed directly to billing, which minimizes lost paperwork, prevents processing delays, and speeds up invoicing.
- Field reports and inspection notes can be submitted from any device and are instantly archived, making compliance and audit preparation more efficient.
- Material receipts and delivery tickets, whether scanned or received digitally, are captured so all essential details are available for project and finance teams without manual entry.
By transforming paper-based workflows into streamlined digital processes, IDP helps eliminate bottlenecks, reduces costly mistakes, and keeps your projects on track. The result is faster data availability and process results, quicker approvals, and teams who can focus more time on the work that matters most.
How it works: Process visualization
- Document capture: Field staff capture loading lists, delivery notes and field reports individually with their mobile devices or in batches using a scanner. All documents are then uploaded to DocuWare.
- Splitting: For multi-page scans such as a stack of daily load tickets, IDP automatically splits the batch into individual tickets for separate processing.
- Classification: Each document gets classified, whether it's a load ticket, delivery note, field report or anything else, so it follows the workflow specific to that document type.
- Cropping: Cropping tools clean up scanned images and remove background noise, especially on receipts and handwritten field reports.
- OCR/HTR: OCR (Optical Character Recognition) reads printed information such as dates and PO numbers on delivery notes. HTR (Handwritten Text Recognition) captures handwritten entries like quantities, approvals, or driver notes on load tickets or field reports.
- Data extraction: Key data fields such as vendor, quantity, and materials on a load ticket, or site, inspector, and date on a field report, are extracted and digitized.
- Validation and matching: Extracted information is automatically matched to existing project, billing, or inventory records for accuracy.
- Archiving and workflow: Each document is archived for compliance and can be instantly routed to the right team for review and approval, with no manual entry needed.
Customer spotlight: Results from the field
In the construction industry, DocuWare customer GravelMart digitized their weighing slips with IDP and is pleased to report: “We’ve never lost a load ticket since.”
They now benefit from faster billing, fewer disputes, and improved productivity throughout their operation.
IDP is a transformative solution not just for construction, but for many industries. Want to learn more? Check out how organizations in these sectors are already reaping the benefits:
- Personal service: Read the case study
- Retail/wholesale: Read the case study
- Service provider: Read the case study
- Healthcare: Read the case study
