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DocuWare Kinetic Solution
for Employee Management

Simplify life in your HR department with centralized, secure personnel documents and connect your team with fast, reliable workflows for recruiting, onboarding, performance and more.

Eliminate paper and disorganized shared drives. Get rid of long email chains and constant status inquiries. Move records into a secure environment to protect employees and your organization.

DocuWare Kinetic Solution for Employee Management digitizes, centralizes and organizes employees’ HR documents within a secure, searchable repository. Within the DocuWare solution, HR teams can use ready-to-go digital workflows and forms for applicant tracking, hiring, onboarding, separation, performance reviews and time-off request management.

Simplify your life in HR and refocus on the strategic programs that help employees.

Experience faster, simplified HR workflows

Behind every HR team are daily, time-consuming processes that keep employees informed and motivated and the business organized and safeDocuWare Kinetic Solution for Employee Management delivers key preconfigured workflows to keep your HR team productive, compliant and service-oriented.

Targeted recruiting and hiring

Create job postings, receive and automatically index resumés based on pre-defined skill sets, and use workflow to route applicants for review, schedule interviews and gather applicant feedback from all decision-makers. Set up automatic email notifications to candidates and build online application forms. Initiate a full onboarding and provisioning process with an offer letter.

Fostered talent pool

Build a centralized pool of qualified applicants for current and future openings. Search across resumés, cover letters and applications for skills and other qualifications.

Seamless employee onboarding

Help your new colleagues feel well-informed from day one with a collated, custom set of employment documentation pre-filled from a single web form. Create a custom onboarding checklist for new equipment procurement, training registration and more, with automatic reminders to IT and other support staff.

Productive performance reviews

Monitor each employee's performance, provide early assessments and conduct annual interviews in a structured manner. Invite employees to provide regular feedback. Use customizable log sheets and record new goals safely and securely in each employee's personnel file, then set the date for the next review.

Employee separation

When an employee leaves the company, launch a separation form that includes all required exit documents that must be signed and lists all company property to be returned. Automating this process ensures nothing is missed and the exit process is completed accurately.

Vacation and sick leave

Cut the work needed to track absences. Give employees the power to conveniently apply for vacation, business travel or medical leave. Managers receive notifications, and if the request is approved, time-off is subtracted from the employee's accrued total. Also ensure zero downtime with adaptable workflows that accommodate absences and get an instant overview of who is on vacation, working remotely or away for medical reasons.

Centralized employee files

Organize and store all employee records in a multi-tiered folder structure that differentiates access rights among HR, managers and employees — providing audit-readiness and compliance with EEOC, HIPAA, PII, GDPR and other regulatory requirements. Ensure employees have ready access to salary statements, reviews, benefit documents and more; enable managers to access defined sets of documents based on your company policies without HR's involvement and free up time to provide a better employee service.

Legally compliant administration

Make sure that confidential information stays confidential. Delete documents from job candidates and ex-employees within a specified deadline according to your retention policies. With detailed access rights and other protection mechanisms, you can easily comply with the requirements of the GDPR.

See it in action

Watch the video to see how DocuWare Kinetic Solution for Employee Management digitizes, centralizes and organizes HR documents and uses that secure repository for key workflows like hiring, onboarding, performance reviews and more.

Our onboarding procedure is considerably easier and quicker for both applicants and staff and the use of online web forms results in complete, accurate information. On a corporate level, we have access to all employee files from each of our 26 locations, smoothing our audit process and improving our efficiency. DocuWare has helped move our business into the modern age.

Rachel Martin
VP of Operations

Read the full case study

Achieve fast ROI with cloud

DocuWare Kinetic Solution for Employee Management is a preconfigured solution, providing a complete means of controlling digital employee files and HR workflows.

Built on DocuWare Cloud, a multitenant SaaS platform, the solution provides the reliability, scalability and security of a modern cloud application. Eliminate upfront costs with a subscription pricing model and extremely low professional services, and quickly get HR teams to full productivity with an intuitive user interface and robust admin controls.

Get up and running in just days.

Become a modern HR organization

  • Connect all team members involved in candidate selection within a unified, digitized process
  • Automate onboarding tasks and form completions, and organize all documents for new hires
  • Monitor your performance appraisal timeline with automatic notifications
  • Secure employee files in an encrypted repository and protect them with controlled access rights
  • Satisfy employee privacy and regulatory requirements
  • Improve employee service and retention

Get a personal demo of DocuWare Kinetic Solution for Employee Management

Discover how to eliminate the searching and frustration of poorly managed HR processes. In just a few minutes, we'll walk you through the solution, showing you how to simplify your workflows, keep your teams connected and your organization compliant.

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