Intelligent Indexing shortens processing time
With a focus on automated financial operations, Smile Train's staff relies on Intelligent Indexing to speed up invoice processing. Users can drop all invoices into a folder on their desktop, and they will be automatically loaded into DocuWare. The system will then index most of the fields necessary for invoice approval, shortening processing time. "When the invoice is imported, the majority of the fields are already filled out for me"I may need to put in only one or two fields," says Rodriguez. "If I didn't have intelligent indexing, I would be doing invoices for a much longer time. With Intelligent Indexing, it takes me less than a minute to fill out the index fields and send it off to my manager for approval."
DocuWare keeps Smile Train organized and efficient
Smile Train works with thousands of vendors, processes thousands of invoices, and expects to handle many more as it expands its reach. With 150 users, DocuWare syncs well with Smile Train's accounting software making its processes more streamlined and efficient. "Right now, we have over 31,000 invoices and over 5,200 vendor agreements that have all been automatically processed through DocuWare," says Rodriguez. "DocuWare keeps us organized which is a huge win for Smile Train."