Does this scenario sound familiar? You’re collaborating with a group of colleagues to update a standard operating procedure (SOP) that will be reviewed and edited by each of you. The document is passed around the office on paper or emailed to each person simultaneously so that they can make changes. There may be one person designated to coordinate the effort, but this informal system can lead to a great deal of confusion.
How can you be certain that you are working on the most current version? Can you figure out who made a change that you’d like to discuss before it’s incorporated into the final document? What if you know want how the SOP you’re revising evolved over time?
How does a version control system work?
Version control best practices
1. Create and enforce SOPs
2. Audit logs are key
With a comprehensive audit log, you can accurately track all revisions, view the version history and access older versions.
3. Automate approvals
4. Save draft versions
5. Use the comments featureInclude notes on each version so that it isn’t necessary to open every document version to see what major changes were made in it.
Version control speeds R&D, quality assurance and sales at a manufacturer of high-pressure industrial systems
Learn more about document management.