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Document management in the cloud

Before, old document management software was strictly complex on-premises systems with dated technology and architecture. Today, the best document management software runs in the cloud without functional compromise.

Many companies are transitioning from these older on-premises systems to cloud-based software-as-a-service (SaaS). This transformation will only continue. According to Gartner, “More than $1 trillion in IT spending will be directly or indirectly affected by the shift to cloud during the next five years. This will make cloud computing one of the most disruptive forces of IT spending since the early days of the digital age.”

Driving this proliferation is the “lightness” of the cloud. In comparison to on-premises systems which require upgrades, installations and regular maintenance, cloud software deploys quickly and requires minimal maintenance for the customer.

This “lightness” provides many other benefits including the ability to scale and better operational flexibility. The results? Improved efficiency, productivity, and agility — all of which help you set a new pace for business.

The cost of cloud is less than on-premises

The cost structure of cloud versus on-premises is quite different.

Cloud software is typically a monthly or annual subscription. But it has no upfront license costs and support and maintenance is built into the recurring fee.

On-premises software requires a large upfront investment in software licenses, plus investments in application, network and storage servers to run the software in an in-house datacenter.

Cloud document management software has a lower total cost of ownership than on-premises document management software
Accounting for the annual support and maintenance fee and a typical three-year cycle for new datacenter equipment, the overall cost of cloud is less than an equivalent on-premises deployment.

Next: The evolution from document management to content services

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