Digital transformation for SMBs: what to know and how to start
Implementing a DMS is the most important step in creating a paperless office and removing the cost, insecurity and inefficiency of paper.
Securing business-critical information is crucial for business continuity and ensures you don’t “sour” a relationship with a customer by losing sensitive data.
A DMS secures and protects sensitive information as it’s shared in your organization and provides full data privacy thanks to vigorous disaster recovery measures.
You have control over who can view, modify, and share information by setting user and administrative rights. If, for example, you have a contract you only want a specific sales representative to see, you can set access rights.
Datacenters can fail, and natural disasters like fires, floods, earthquakes and tornados do happen. If your documents are stored in filing cabinets or on local hard drives, the chance of loss is very high.
Instead of assuming this risk, create multiple, secure and redundant backups using a DMS, so when disaster strikes, you can get back on your feet swiftly.
Integration between applications and platforms ensures the smooth and secure flow of information between people. Document management software can also integrate with you current systems to create a consistent document infrastructure, archiving security measures and approach to process automation. And prevent the headaches of searching and working across multiple systems.
According to an IDC survey:
“Information workers waste a significant amount of time each week dealing with a variety of challenges related to working with documents. This wasted time costs the organization $19,732 per information worker per year and amounts to a loss of 21.3% in the organization's total productivity. For an organization with 1,000 people, addressing these time wasters would be tantamount to hiring 213 new employees.”
Document management solves this problem by simplifying how you capture, store, process and find documents, as well as by automating workflow between teams. While such automation opportunities exist throughout your organization, certain business areas will benefit the most.