The benefits of document management software

Better compliance and security

Securing business-critical information is vital for business continuity and ensures you don’t sour any customer relationships by losing sensitive data.

A DMS secures and protects sensitive information as it’s shared in your organisation and provides total data privacy thanks to vigorous disaster recovery measures.

Control document access

You can control who can view, modify and share information by setting user and administrative rights. Let's say you have a contract you only want a specific sales representative to see — you can set access rights to make sure that happens.

Prepare for worst-case scenarios

Data centres can fail and disasters like fires and floods can happen. If your documents are stored in filing cabinets or on local hard drives, there's a high chance you could lose them.

Don't take this risk. Create multiple, secure, redundant backups using a DMS, so you can quickly get back on your feet if disaster strikes.

Protect your information

Rest easy knowing your data complies with General Data Protection Regulation (GDPR) mandates. Failing to adhere to such compliance can lead to some harsh penalties.

Quick and easy integration between systems

Integrating applications and platforms ensures information flows smoothly and securely between people. Document management software can also integrate with your current systems to create a consistent document infrastructure, archiving security measures and approach to process automation. This prevents the headaches of searching and working across multiple systems.

Improved productivity and efficiency in key business areas

According to an Totaljobs survey:

"New research from Totaljobs has found that workers spend 1 hour 24 minutes of the working day being unproductive, costing British businesses £143 billion each year. The study of more than 1,000 workers and over 250 employers exposed the causes of the UK’s productivity crisis, which is costing businesses an average of £4,467 per employee every year."

Document management solves this problem by simplifying how you capture, store, process and find documents, as well as by automating workflow between teams. While many automation opportunities will exist throughout your organisation, some business areas will benefit more than others.