Choosing A Document Management System: 5 Must-Have Technology Advances
For example, DocuWare offers a free mobile app — PaperScan — that makes it easy to scan receipts and other documents with your smartphone’s camera. After snapping images of your documents, these files could be automatically uploaded to Dropbox, Google Drive or your document management solution, just like traditionally scanned documents.
In a manual indexing situation, a user must key in data for different fields when capturing a document, which is time-consuming and tends to produce errors. Automatic indexing, on the other hand, makes it easy to store and archive your documents as they’re captured. Now, intelligent indexing technology is available that uses machine learning to identify the most relevant index entries based on a user’s previous actions. Such a system recommends increasingly accurate choices with each new document added, constantly improving system performance.
That’s why it’s important to choose document management software that’s truly scalable and performs optimally regardless of whether you’re starting with a few users in a department or covering all departments with a comprehensive solution. A scalable solution is able to grow with your organization’s needs, regardless of the number of users or archived documents.
In the end, every business is going to have different requirements, but these five innovations help ensure that the system you choose is able to grow with you and carry your organization into the future.
Editor’s note: This post has been updated for accuracy and new content has been added.
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