Request a demo
New call-to-action
  • DAYS
  • HOURS
  • MINUTES
  • SECONDS

Features and capabilities

DocuWare is the platform that empowers you to capture, process and use your business information. Keep your teams fluid and productive, automate document workflows in any organization, and protect data and documents with secure, centralized archiving.

Capture and organize information

DocuWare captures information from a broad range of sources, enabling automated import and indexing routines enable structured data entry without manual effort.

Intelligent Indexing

More information

AI-based technology converts document content right into indexing terms. Instead of error-prone manual data entry, this indexing approach takes place automatically and within seconds.

Mobile upload

More information

Get your processes rolling while you're on the move and effortlessly capture and file documents with our mobile apps.

Fulltext indexing

In addition to structured index metadata, DocuWare creates a full-text record of all content for precise, customizable search queries.

Scan and classify

More information

Connect DocuWare with any scanning hardware to capture incoming paper documents such as invoices and delivery slips.

Data enrichment

More information

Use data from other applications to complete a document’s indexed metadata to ensure consistent taxonomy.

Forms for data capture

More information

Speed up data capture through customizable web forms and share the information with anyone else who needs it.

Barcode recognition

More information

EAN, QR or postal codes: DocuWare recognizes a variety of bar codes, reads them and uses the information for document indexing.

File import

More information

Easily import and index documents without any user interaction from Microsoft Office or any other program.

Windows Folder import

Move single documents as well as entire folders directly from the file system to a file cabinet in order to share and protect information.

Emails from Outlook

More information

Integrate Outlook deeply into DocuWare to manage and store emails and attachments securely in seconds.

Import from any email account

More information

Organize and store emails from all your accounts centrally along with other business content.

Documents from Microsoft Teams

More information

Store documents shared in Microsoft Teams centrally and securely in DocuWare, along with your other business documents.

Export index data

More information

Make the DocuWare index data of your documents usable for your accounting system or ERP.

Import from print stream

More information

Print documents such as outgoing invoices from any program directly into your digital archive, including automatic indexing.

SAP records

More information

Use our certified interface for managing SAP documents in DocuWare.

Process documents and manage workflows

DocuWare sorts, distributes and links information to drive important decision-making processes. Teams across all departments can use these modern tools for quick, transparent and effective workflows.

Digital editing

Use stamps, annotations or image corrections without changing original documents. Or open archived content to edit in its original program.

Task control

Automate recurring manual team and organizational tasks from simple notifications and approvals to complex, multi-level processes.

Connected while mobile

More information

Get up-to-date status information while on-the-go. Tackle tasks from any device.

Versioning

Automatically save edited documents as a new version and always keep document histories under control.

Workflow automation

More information

Streamline processes by designing automation workflows with an intuitive drag'n'drop interface.

Deletion workflows

Remove data and documents automatically according to preset parameters to comply with data protection and legal requirements.

Clear rules and exceptions

Define in detail what should happen when certain document processing situations or exceptions occur.

Deadlines

Set due dates for completing tasks and appoint proxies to cover.

Data export

More information

Synchronize data and status information with programs like your ERP to consistently network processes and complete them straight away.

Preconfigured solutions

More information

Automate key business processes like invoice processing or onboarding of new employees with out-of-the-box workflows.

Control dashboard

Keep an eye on a workflow’s progress at all times.

Dynamic limits

Set the scope for individual editors or user groups individually.

Process mapping

More information

Visualize process steps, share process plans and work on them with third parties in real time -all with a new, intuitive tool.

Electronic Signature

More information

Embed a trust service provider seamlessly into a workflow. Sign a wide variety of documents such as contracts or invoices with a legally binding electronic signature.

iPaaS connectors

More information

Connect DocuWare Cloud to over 1,000 other cloud applications and create business workflows across multiple systems.

Access and view content for decision-making

DocuWare provides your team the right information for productive processes and fast, effective decision-making.

Flexible search

Enter search terms or select keywords from drop-down lists, use wildcards and logical links, and search through a document‘s content as well as indexed metadata.

Mobile access

More information

Access and use information to drive workflows beyond the office walls.

Digital files

Use classic folder structures for intuitive file viewing.

Sharing

Send or share individual documents or groups of documents by link. Or embed URLs to DocuWare elements on a website, your intranet or within other programs. And to share archived documents with Microsoft Teams, select the desired chat or channel directly in DocuWare.

Sophisticated permissions

More information

Control what documents and metadata users can store, retrieve, edit, export, modify and remove from file cabinets.

Viewing

Access content of common document formats regardless of its original program. It can be viewed with any browser, no matter if from a MAC, PC or Linux.

Linked documents

Display related documents immediately.

Pending box

More information

Receive timely reminders of pending deadlines are overdue tasks.

Integrated search

More information

Seamlessly integrate access to archived data and documents into other key programs.

Automatic delivery

Receive documents automatically for editing and staying up-to-date.

Document packages

More information

Bundle document packages for external use by customers, auditors or employees.

Take the next step in learning about DocuWare. Get a personalized, zero-pressure demo of the complete platform.

Request a demo