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AUTOMATED INVOICE PROCESSING SOFTWARE

Accounts Payable workflows that speed up invoice processing

Invoices getting stuck somewhere in the approval process? Missing payment deadlines? Accelerate your invoice processing with DocuWare. Gain more efficiency through secure, automated workflows and seamless collaboration.

  • Audit-proof archiving 
  • Quick approval workflows based on your business rules 
  • Full control and transparency 

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More than 17,000 customers from all industries trust in DocuWare

 

A single source of truth for all invoices 

Upload invoices to DocuWare for automatic data extraction and processing without delay. Whether paper, email or XML: all invoice formats are stored in DocuWare, protected against loss and the solution can enforce your business rules and policies to help you comply with legal requirements. 

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Save time with straight-through approvals

Use dynamic workflows to assign, review and approve invoices and send them directly to your accounting system. This eliminates long wait times and ensures fast, error-free payments. 

 

All booking documents are right at your fingertips  

Find invoices and associated documents instantly using index data or full text search. Or even better: via keyboard shortcuts from any program. DocuWare gives you an instant, updated status of all pending or backlogged invoices.

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DocuWare integrates with 500+ applications for seamless invoice processes

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Simplify your entire invoice process 

Store invoices securely, approve them on the go and master month-end close and audit preparation with ease. DocuWare makes your invoice processing fast, simple and accurate.  

  • Capture
  • Validation
  • Approval
  • Export
  • Tracking
  • Archiving

Minimize manual data entry

Invoice capture has never been easier. DocuWare automatically extracts all relevant information such as company, amounts and item data. Manual typing and transferring of data are now a thing of the past. 

Avoid extra work and incorrect payments

Before an invoice goes through the approval process, data validation takes place in the background. Human intervention is only required if errors are detected. These could be duplicates, miscalculations or invoices from suppliers that are not in the system.  

Accelerate cash flow 

No matter how many people are involved in an invoice process: automated workflows, reminders and mobile access ensure smooth operation without any backlogs. The automatic invoice matching with other data and documents, such as purchase orders and delivery notes, also optimizes cash flow.
  

 

Seamless interaction with your financial accounting

DocuWare makes it easy to associate an invoice with an account and transfer the complete booking data to your ERP or accounting system — for maximum accuracy instead of time-consuming duplicate data entry. You can also automatically forward invoices to external third parties for posting. 

Full control of all invoices in circulation

Which invoices are outstanding? Where do adjustments need to be made? Quickly resolve accounting issues, receive automated status updates and access the invoices and other documents you need at the touch of a button – anytime, directly from your ERP or accounting software. 

Secure, compliant archiving

DocuWare enables you to comply with legal and audit standards while saving time and effort. All invoices are stored securely, documented completely and protected from loss and tampering. Stop searching and stressing to locate documents. Find digital invoices instantly and deliver as an organized archive that is only accessible to authorized users.

Frequently asked questions

What are the steps involved in processing invoices with DocuWare?

Automated invoice processing with DocuWare is very flexible and can be tailored to your business needs. A typical invoice process includes capturing invoices via email import or scanning, extracting data from the invoices using OCR and AI, validating the invoices for duplicates or other errors and then routing them to the appropriate parties for approval. Fully automated approvals based on 3-way matching or even multi-way matching are also possible. Finally, invoices can be GL coded to export complete posting data to your ERP or accounting software.

How does DocuWare handle different invoice formats?

Regardless of whether you need to process invoices in paper form, by email or in other formats, with DocuWare, this process is not only secure, but also always consistent. You benefit from advanced OCR technology, including AI capabilities, that can read and extract data from a wide variety of invoice formats such as PDF, TIFF, JPEG and many others. DocuWare also supports country-specific invoice regulations and compliance requirements. 

How can I use DocuWare to ensure compliance with regulations?

DocuWare helps ensure compliance by providing an audit trail for every step of the invoice process. The system records invoice access including the user, timestamp and performed actions. DocuWare also enables you to enforce privacy and retention policies to ensure that sensitive information is stored securely and for the correct timeframe. 

How does DocuWare integrate into our existing IT systems and business processes?

DocuWare integrates seamlessly with existing IT systems and business processes. That includes popular accounting and ERP systems such as SAP, Oracle and QuickBooks. It also works with email, SharePoint, Microsoft Teams and other collaboration tools, making it easy to share invoices and collaborate with other stakeholders. 

How quickly can we be up and running with automated invoicing processes?

DocuWare offers easy-to-use templates and configurations for various application scenarios, so you can be up and running in just a few days. DocuWare can also be customized. How long it takes to implement DocuWare depends on the complexity of each company's requirements. 

For which company sizes does DocuWare offer automated invoice processing software?

DocuWare provides automated invoice processing software for businesses of all sizes, from start-ups to large corporations. With flexible pricing options and a scalable architecture, DocuWare is a great fit for any company looking to optimize their invoice processing workflows. 

Real people, real results

Accounts Payable uses DocuWare to process invoices faster. By making more timely payments to vendors we receive increased discounts.

Read case study

Debbie Kyzer
Accounts Payable, Packaging Specialties

We’d had over 31,000 invoices and 5,200 vendor agreements that have gone through DocuWare. Intelligent Indexing is a huge time-saver, especially if you’re doing multiple invoices. 

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Jennifer Rodriguez
Manager / IT & Administration, Smile Train

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