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Three simple steps, limitless possibilities

Strengthen the complete invoice process

Capture incoming invoices with intelligent indexing. Provide a central, secure home for every invoice where all data is instantly searchable. Then leverage fast, flexible workflows to ensure complete alignment with your approval processes.

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Capture

Intelligently index all incoming invoices

The power of our solution starts with intelligent indexing, a machine learning system that understands and extracts data from any invoice. This critical index data is the heart of the solution, as it drives workflow processes. DocuWare Intelligent Indexing replaces error-prone and time-consuming data entry by recognizing and recording all the data printed on invoices.

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Secure storage

Effortlessly archive and retrieve digital documents

All invoices are stored within a secure, accessible repository, tightly organized based on captured index data. Apply retention policies, rapidly collect for audits, or analyze for departmental process improvements. Access anytime, anywhere, from any device — including mobile.

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Automated workflow

Digitally route for approval and post-back

Digitally route invoices through approval chains for faster decision-making, or initiate a straight-through approval based on predefined rules. Quickly handle exceptions while maintaining visibility throughout the process. Create a booking record for easy posting back to your ERP system.

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 Complete capabilities for AP and beyond

Critical features and capabilities go beyond invoice processing in accounts payables to deliver value for the complete finance team.

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Capture, sort and archive invoices from any device or any format (scanned paper, email, mobile captures and more) in an easily searchable file structure.

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Extract detail of all invoices with DocuWare Intelligent Indexing to automatically match invoices to corresponding purchase orders (POs).

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Remove manual touch with automatic approvals based on a 3-way match, QuickMatch (an approved vendor with a pre-defined dollar limit), or a route for a cost center approval.

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Configure workflows to respect your business approval policy rules, while automating task assignments to correct decision makers.

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Automatically generate transaction records for your ERP system, eliminating double data entry and greatly reducing errors.

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Expedite new vendor setup by automatically requesting data via a special new vendor form along with submitting their Form W-9.

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Eliminate lengthy searching for purchase orders, shipping documents and information necessary to process the invoice.

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Annotate notes and approval stamps directly on the invoice image for clear communication with colleagues.

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Maintain compliance and a complete audit trail with transparent approval history, automatic document filing and encryption.

Available as a preconfigured cloud solution

DocuWare's solution for invoice processing is available as a cloud-based, preconfigured solution that provides everything you need: workflows, document templates, user profiles, security configurations and more.

Preconfigured solutions:
fast to launch, fast to value

  • Ultra-simple pricing with all features unlocked on day one
  • Integrate with Outlook, SAP, Quickbooks and more
  • Start simple, then use more workflows when you’re ready
  • Go live in three days or less

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Versatile deployment options

Deploy in the cloud or on-premises

DocuWare's solution for invoice processing is available as a preconfigured, multitenant SaaS solution, a fully on-premises solution, or a hybrid solution. Cloud and on-premises provide the same capabilities and features: there are no shortcuts, "light versions" or compromises.

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Integrate with your other applications

With more than 12,000 global customers, DocuWare has successfully integrated with more than 500 unique applications. From email to ERP to accounting system to CRM, DocuWare's comprehensive integration capabilities keep systems in sync and your team confident in its data.

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Featured webinar

Webinar: Streamline AP processes in just days

Watch a hands-on demo of how DocuWare's solution automates the invoice process, from data capture to approval to invoice archiving.

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Ready to get started?

We’ll give you a personalized demo and set you up with a free 30-day trial.

Free demo and 30-day trial