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Efficient sales with preconfigured cloud solutions

You don't have to start from scratch. With our preconfigured cloud solutions, we provide you with flexible templates that allow you to immediately present, easily deploy and flexibly customize key DocuWare use cases. This saves you time and effort. 
 
On this page, you can download all the templates as DWBUC files, along with helpful tools. Let's get started!
 
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BASE solutions

The templates in the "BASE" category contain basic functions for introducing important DocuWare use cases. The configuration is intentionally kept lean. This makes customization and expansion particularly easy and flexible.

  • Invoice Processing
  • Contract Management
  • Travel Expenses
  • Employee Management

About

  • Storing any invoices with Intelligent Indexing
  • Duplicate check
  • Request approvals
  • Setting and monitoring deadlines

PREVIEW

Tools

About

  • Storing of all contracts
  • Request approvals
  • Monitoring the status
  • Setting and tracking deadlines

PREVIEW

Tools

About

  • Web form to request travel expense reimbursement
  • Calculation of reimbursement
  • Approvals
  • Monitoring the status
  • Setting and tracking deadlines

PREVIEW

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About

  • Storing of all employee documents
  • Personnel files
  • Request approvals
  • Setting and monitoring deadlines

PREVIEW

Tools

About:

  • Storing of all employee documents 
  • Personnel files 
  • Request approvals 
  • Setting and monitoring deadlines
  • Preview

Tools:

About:

  • Storing of all employee documents 
  • Personnel files 
  • Request approvals 
  • Setting and monitoring deadlines
  • Preview

Tools:

ADVANCED solutions

The templates in the "ADVANCED" category map versatile functions for important DocuWare use cases. The configuration includes various, more complex workflow options that can be activated as needed. 

  • Invoice Processing US
  • Employee Management US
  • Invoice Processing UK
  • Employee Management UK
  • Electronic Signature

About

  • Capture and store invoices with intelligent indexing
  • Validation with duplicate and vendor checks
  • Multiple approval options (e.g. multi-level approvals per cost center, substitute rules)
  • Automatic document matching, optionally with line item reconciliation
  • GL coding option; creation and export of booking records
  • And more ...

VIDEO: How automated invoice processing works

Tools

About

  • Storing of all employee documents
  • Personnel files
  • Hiring process
  • Onboarding of new employees
  • Setting and monitoring deadlines e.g. for employee milestones
  • And more...

VIDEO: Functional explainer
VIDEO: Guided tour

Tools

About

  • Capture and store invoices with intelligent indexing
  • Validation with duplicate and supplier checks
  • Multiple approval options (e.g. multi-level approvals per cost center, substitute rules) 
  • Automatic document matching, optionally with line item reconciliation 
  • GL coding option; creation and export of booking records 
  • And more ...

Tools

About

  • Storing of all employee documents 
  • Personnel files 
  • Setting retention dates to stored employee records 
  • Streamlined recruitment process 
  • Automated onboarding and offboarding of employees 
  • And more ...

Tools

About

  • Storing documents for signature
  • Signing process for connecting the signature provider Validated ID or DocuSign
  • Track signature status
  • Once signed, the process returns the signed document with signature certificate to DocuWare, where it is stored securely and legally compliant.

Tools

Frequently asked questions

What are the advantages of preconfigured cloud solutions?

Preconfigured cloud solutions offer a quick way to set up DocuWare based on templates. Instead of starting from scratch each time, existing file cabinets, user profiles, dialogs and workflows can be adapted and made available to the customer. Depending on experience, complexity and customer requirements, implementation can be completed in a matter of days. A win-win situation for sales and customers who want solutions that are ready to use.

How do I use preconfigured cloud solutions?

With preconfigured cloud solutions, you can present DocuWare and its many possible use cases in the best possible way, offer prospective customers a trial version and shorten the implementation time.

All preconfigured Cloud solutions are available as DocuWare Cloud Trials via My Business.

In addition, you can download the current DWBUC file (DocuWare Business Use Case) for each solution here on this page in order to import a template into an existing DocuWare Cloud system of the same DocuWare version (via Configurations > Preconfigured Solutions). In this way, several preconfigured solutions can be combined with each other.

 

Can preconfigured cloud solutions be flexibly expanded and combined?

Yes, of course. Because the preconfigured cloud solutions include the full functionality of DocuWare Cloud at an identical price and licensing model, they are the ideal starting point for scalable digitization projects. The configurations can be customized, expanded and supplemented with functions and use cases. Additional templates can also be imported into an existing solution. The target system and the DWBUC file must be based on the same version of DocuWare.

Where can I find the previous preconfigured solution DocuWare for Smart Document Control?

All BASE solutions in combination correspond to the previous solution DocuWare for Smart Document Control. They are available as a single template for presentation purposes under "All-in-One BASE" in the DocuWare Cloud Trial and as a DWBUC file in the Document Pool.

Who can I contact if I have questions or suggestions about the preconfigured solutions?

If you have any questions or suggestions, please contact 

support.americas@docuware.com

Can I create a preconfigured cloud solution on my own?

You can create your own preconfigured solutions. Useful information can be found in this manual.

Are the preconfigured solutions also available for on-premises systems?

Contact solutions@docuware.com to obtain DWBUC files for on-premises systems. 

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