Cloud office automation is a comprehensive, cloud-based solution that empowers businesses to streamline operations through electronic document management and automated workflows. By enabling companies to digitally capture, process, and store documents online, cloud office automation ensures documents become instantly available to authorized employees. Through the internet, employees can immediately and securely search, process, save, and analyze company information from anywhere in the world.
Additionally, these electronic documents can be pushed through predetermined, automated workflow processes so employees can focus on using information rather than wasting time on repetitive, manual tasks.
Cloud office automation is:
Cloud office automation combines and streamlines two essential elements of business operations: document management and workflow processes. Often, paper-based operations in human resources, accounting, procurement, invoicing, legal work, and compliance require extensive document handling along with functional, repetitive workflows.
Cloud office automation allows companies to merge all of its various document types and workflow processes into one integrated digital system bolstered by the power of information technology.
Document management with cloud office automation begins with efficient and flexible document capture. Documents of all types can be scanned or uploaded into your company's cloud system. The types of documents can include images, email attachments, XML files, and Word documents. Using metadata and Docuware’s intelligent indexing, information within documents is searchable and integrated with other internal systems and databases. You can incorporate settings to control which employees or other constituents are approved to view and edit documents while eliminating the risk of having multiple document versions.
With documents now in electronic form rather than paper, they can be automatically routed to the correct recipient, and employees can be alerted immediately of any actions they need to take. For instance, instead of an employee physically placing a paper invoice in the inbox of a manager who may be out of town or off-site, managers can immediately receive alerts on their laptop or mobile device that an invoice needs review or approval. Additionally, these electronic documents are indexed and remain secure and accounted for.
The business world and its integration with technology are constantly shifting. For businesses to remain competitive, they must get on board with the cloud's flexible and value-rich capabilities. Through cloud office automation, numerous problems an organization could face over time may be solved with one integrated, comprehensive system. Cloud office automation allows businesses to operate more efficiently as a cohesive unit while adapting to knowledge workers' and clients' evolving needs and expectations.
Cloud office automation empowers businesses to remain competitive by providing customers and employees with:
Within every organization run by human capital, smooth and efficient business operations are essential. Operational tasks such as compliance, human resources, legal teams, and accounting are often unavoidable, especially as a business grows.
By utilizing the cloud rather than physical servers and other types of physical data storage, including paper filing systems, companies can dramatically increase their scale and data storage capabilities while reducing unnecessary physical capital. This also includes eliminating bulky printers and servers that can break down, require maintenance, and need frequent updates. Overall, cloud office automation minimizes a company's need for physical assets while improving workflow efficiency and increasing scalability.