What Is HR Software?
HR software are digital solutions that helps businesses prioritize, allocate, and complete human resources tasks. Its goal is often to automates tasks that were once completed manually, so employees can finish their work quickly and easily. HR software maximizes output during the HR manager's workday, but it also helps other managers and employees improve their own productivity.
There are several different types of HR software, including human capital management (HCM), human resource information system (HRIS), and human resource management system (HRMS) software. Some companies find it convenient to rely on one program, while others incorporate a few different business software solutions. In situations like this, some staff members might rely on niche software, such as accounting or marketing programs. Software for HR managers may include features that simplify the payroll process, but it's not payroll software.
How Can HR Software Impact Your Business?
HR software is generally designed for PC or laptop use, but more and more programs are now also compatible with smartphones or tablets. This helps employees access essential data when they're working remotely, so they have some flexibility with their schedules. Giving employees the option to work from home can improve workplace morale by strengthening the balance between work and your team's personal lives.
HR software can help your team make data-driven decisions by letting you compare analytics about employees or clients. Let's say Employee #1 and Employee #2 both want a new position that's opening up at your company. After comparing data in the HR software, you may find that while Employee #1 has perfect attendance and has been with the company longer, Employee #2 has higher performance reviews and fewer incident reports. You may also notice that Employee #2 sells more goods or services per year, which further cements your decision to offer this worker the promotion.
Software geared toward HR managers also helps simplify the recruitment process for candidates who aren't current employees. You can schedule interviews and create a digital file for applicants, then review sales trends to make sure you conduct interviews during hours when your business isn't excessively busy. You can also notify other team members about interviews, such as a marketing manager who may want to meet applicants for the sales team. This helps ensure you hire employees who are a good fit for the position they want rather than just hiring applicants who ace the interview process.
HR software can also help to keep customers happy and drive productivity. For example, your software may suggest scheduling 30 employees instead of 25 for your restaurant's dinner rush. Though it may initially seem like scheduling this many workers could cost your company extra money, sales reports in your HR software may indicate otherwise. You may discover that when orders are filled quickly, your business can serve more customers during the dinner rush, thus canceling out the cost of scheduling extra staff.
Why Is HR Software Important?
Employees can only put in so many hours per week, even if you don't mind paying overtime costs. That means important tasks or projects may go unfinished, no matter how hard your staff works. HR software simplifies time-consuming functions, so employees can finish more work in less time. This helps keep payroll expenses down by reducing the need to hire additional workers or offer existing employees overtime pay.
HR software helps streamline operations, such as scheduling or performance monitoring. Here are some things you can do with HR software:
- Manage payroll
- Track company analytics
- Administer and monitor employee benefit programs
- Manage attendance, including sick days and vacation requests
- Evaluate and maintain records regarding employee performance
- Create to-do lists and share them with other team members
Have you ever worked for a company that monitored attendance with a calendar or notebook? Tracking vacation requests, leaves of absence, and tardiness can quickly get confusing when you use this method, and it's inconvenient for supervisors as well as the staff they manage. HR software keeps a digital log of employee attendance, and workers can even submit requests for time off directly through the system instead of meeting with HR first.
Handwritten files aren't an ideal organizational method because they can easily become lost or destroyed. If your business is robbed or becomes damaged during a fire or flood, you may lose all of this important information.
Who Can Benefit From HR Software?
HR software helps small businesses and large companies establish quick, consistent procedures for essential tasks. You should consider this solution if you want to streamline operations for any of these areas:
Nearly every company can benefit from HR software, even new companies with very few employees. Business software helps your company establish and maintain processes from day one, so there is no confusion about how tasks should get done. It also frees managers to focus on other issues, such as reducing the number of workplace injuries or improving attendance rates on unpopular shifts.
HR software isn't just for office workers. You can use this type of software if you run a restaurant, manage a local boutique, or provide medical services at a large hospital. There are programs for a variety of professions, from corporate managers to doctors.
Regardless of your industry, managing payroll can be stressful, even for small businesses. HR software can track the hours each employee works, then submit this data to a payroll provider for direct deposit or paper checks. When employees clock in and out using an HR system, it helps prevent disagreements about the number of hours worked versus the hours that were actually scheduled. You can also monitor absences and tardiness, which is important if your company terminates employees who frequently miss work.
Think about all the tasks you complete throughout your workday, and then ask yourself how many items are still on your to-do list when you go home. HR software helps eliminate manual tasks, making it easier for you and the rest of your team to finish other projects in a timely manner.