DocuWare IDP Classification

How manual document classification holds you back

Multiple document types – a challenge for manual classification

Manual classification - time-consuming and costly

Sorting documents delays downstream processes

How DocuWare IDP's AI classification works

Customised classes

Define and train document categories that fit your processes

Industry-leading accuracy

Even complex or mixed document sets are classified correctly

Seamless process integration

Classified documents are routed directly to downstream processes

Classification in action

Legal document management

Automatically classify contracts, agreements and legal filings to streamline review and approval processes

HR & staff records

Organise resumes, onboarding forms and personnel files for faster access and compliance

Logistics documents

Automatically organise logistics documents like delivery notes, purchase orders and shipping documents for smooth, efficient processing

Classify documents your way — with custom classification

Train your AI model to classify different documents from different senders in whatever way works best for you. It’s fully customisable: You can define your own classes and train the model using your own documents.

Our platform guides you step by step through the process — no coding required. And for the best possible accuracy, the model learns from both layout and content. Just like a human would.

Unlimited classes

Create as many customised classes as you need

Visual & textual

Classify your documents according to different criteria

No code

Our platform guides you step by step through the training process

Why choose DocuWare IDP?

Without DocuWare IDP

Unstructured documents

Incoming documents are unsorted and unstructured.

Time-consuming routine tasks

Manual classification consumes time and resources.

Rigid processes Inflexible workflow, minor variations hard to handle.

Disconnected systems

Systems operate in silos; manual data sharing is time consuming and error prone.

Compliance risks

Risks non-compliance with recordkeeping and data protection regulations.

With DocuWare IDP

Structured data management Automatic classification, metadata capture, and workflow-enabled documents.

Real‑time results Fast processing with immediate output.

Custom workflow options Tailored to your business.

Seamless integration

Seamless integration into existing systems via APIs for real-time data flow and connected workflows.

Fully GDPR compliant Secure and compliant processing.

Frequently Asked Questions

How does our AI work?

Our AI utilises both textual and visual information to classify documents and identify key details, much like a human would. Unlike many solutions on the market, our AI is built on neural networks that continuously learn, developing a generic understanding of documents. This allows our models to be used directly without complex configuration, whereas many competing rule-based approaches require laborious and costly setup tailored to your data.

You can use our pre-trained models, pure OCR, or even train your own workflow to classify your documents.

What minimum requirements should the documents fulfill?

Documents should be in A4 format and have a resolution of at least 220 DPI. The document should also be legible to a human. For smaller document formats you can enable our cropping feature.

How much data is required to train a new document type?

The amount of data needed depends on the document type and the number of data fields. Complex documents may require up to 100 documents, while simpler cases may need only a few (5-10).

Can I train my own AI models?

Yes, our platform allows you to customise and train your own AI models, including document classification.

Explore our platform features

OCR & HTR
Automatically recognise printed and handwritten text from scanned documents and images. Read more.

Pre-processing
Automatically detect, split, and crop documents to deliver clean, ready-to-process files. Read more.

Extraction
Extract structured data from documents instantly. Read more.

Explore more with Intelligent Document Processing

Fletcher Jones Motorcars uses DocuWare to store sales documentation and repair orders. This digitization of documents allowed fast access to information, stellar customer service and a cost reduction of over $40,000 annually.

- IT Director

Fletcher Jones Motorcars

Young Automotive Group digitizes human resources operations to speed up processes, eliminate unnecessary travel, reduce delays, decrease paper usage and cut down expenses.

- HR Manager

Young Automotive Group

Lightning-fast document classification powered by AI