Smithfield Foods, based in Norwich, UK is part of the American Smithfield Group, the largest pork processing group in the world. With leading private brands and numerous private label solutions, Smithfield generates total annual worldwide sales of 15 billion dollars. A highly automated document management system ensures orderly accounting processes.

The accounting department of Smithfield Foods receives more than 12,000 invoices each year. Prior to the introduction of the DMS, payment approval was completely paper-based: invoice data was compared with open purchase orders or forwarded to the responsible manager for approval. However, since the payment process only takes place every 14 days, invoices that had already been approved often had to be stored again. The final documents were placed in hanging files, while older documents were transferred to an external archive. But it wasn't only space requirements that became a burden over time. Manual processes meant that different employees had to access documents, often multiple, up to four, times, and then had to file them again. So they looked for alternatives, drew up a list of requirements and looked at various software solutions. Together with a local Partner, DocuWare finally prevailed over other DMS competitors. After an analysis of the existing business processes, the solution was set up and ready to go within just four weeks.

Country:
United Kingdom
Industry:
Manufacturing
Department:
Finance
Deployment:
On-Premises