Casinos and betting halls with decentralized scanning stations
Coinciding with the DocuWare rollout at the end of 2019, they equipped all branches with their own scanners. The digitized delivery bills are first transmitted to a cloud-based network folder, then indexed and stored by DocuWare. A similar procedure is used for the 45,000 supplier invoices per year that Rotonda now mainly receives electronically. DocuWare monitors the company's mailboxes and automatically archives new incoming invoices. If the documents contain a delivery reference, the solution even creates a link between the invoice and the delivery bill. This increases security in the subsequent approval process, as invoice items can be compared to actually delivered goods with a simple mouse click. In preparation for the final booking process, DocuWare transfers the extracted index information to the ERP system, eliminating the need for retyping. In the human resources area, new employment contracts are signed only digitally thanks to DocuWare. In the first step, the new employee simply fills out a web-based form from home. The data is then automatically transferred to the administration software to create the employment contract. In the final step, DocuWare delivers the contract to be signed, to the new hire by e-mail , the digital signature is applied through an integrated signature service.
Less paper , more growth
The newly introduced cloud solution automates many of the tasks that used to be performed manually. For a lot of employees, DocuWare has therefore become an indispensable partner in their daily work. In addition, the DMS increases the potential for new hires as the company is growing steadily. Additionally, the reduction in paper related tasks means employees gain a lot of time, which is invested in other important tasks. This enables the Rotonda Group to better meet its long-term growth targets.
