Integrate with other applications to streamline processes
Over the decades, the university has digitized more than 3.5 million pages. In addition to academic records, DocuWare manages documents from human resources, accounting, financial management, customer service and the legal department. Some of these documents are as old as the university itself. All processes, as well as internal and external correspondence, are managed using digital workflows. For this purpose, DocuWare was not only connected to existing IT applications, but also integrated into an electronic signature system approved in Colombia. DocuWare monitors documents as they enter the various workflows, indexes them and stores them in a central repository. More than 800 users interact with the solution on a daily basis. The university now manages most of its administrative processes digitally.
Saving 20 tons of paper
The benefits of using a document management system are clear to all involved. The university recently produced a report on the subject that provides an overview of the overall benefits and positive effects of digital archiving in everyday university life. Thanks to DocuWare, documents from the various locations are centrally available and integrated with other IT systems.
Digital workflows help to process tasks quickly. All processes are secure and easy to control thanks to integrated signatures and a comprehensive permissions system for viewing and managing. Over the years, the university has saved more than 20 tons of paper, contributed to a more sustainable use of resources, and freed up more than 300 square meters of filing space, now used for academic training, among other things.
