Simple integration into other cloud applications
After the successful implementation of the initial project, Carebase digitised other paper-intensive processes, such as process documentation in quality assurance: each home kitchen uses the daily "kitchen sheet" to record food serving or refrigerator and freezer temperatures. DocuWare Cloud not only takes care of digital document storage, but also connects to other cloud applications such as Microsoft Power Automate via the iPaaS platform Make. There, the data is processed further and summarised for easier reporting. If an employee creates a new kitchen sheet, DocuWare extracts the relevant values and transfers them via Make to the weekly reporting document in Microsoft Power Automate. Whereas quality management used to pick out all the individual values from the daily reports and transfer them to the weekly document, the weekly Excel report is now generated and distributed automatically. And it does so every Monday morning with the values from the previous week for all homes.
Time savings and compliance security
The time saved because of process automation is immense, as manual compilation and checking of data is eliminated thanks to the integration. Carebase uses the freed-up resources to improve the quality of its service and to grow. Since the process optimisation, for example, the company has not had to hire any additional administrative staff despite increasing documentation requirements. At the same time, DocuWare guarantees the highest level of compliance security through audit-proof and digital archiving of all confidential documents.
