Work across multiple locations
The solution was implemented at BMK together with an Authorized DocuWare Partner. In advance, key workflows were crafted and the Varial financial system was integrated so that documents created by BMK could be stored directly in their central document pool. The implementation of DocuWare at the US site in Lexington, North Carolina was identical. Their decision to move into the Cloud proved to be a huge advantage because the US processes could be implemented right from Germany. Colleagues in Lexington were then trained in the new solution within two weeks. The accounting department in Lexington works with the financial software QuickBooks, which was also integrated into DocuWare. When receiving invoices, the Americans team adapted their process so that scanned invoices are posted immediately, which is slightly different from the German team's approach. The next step on the way to the Cloud at BMK is the consolidation of the various ERP and accounting systems using the Microsoft Cloud solution "Dynamics 365 Business Central." This will enable all global employees to work more seamlessly in the Cloud.
Process optimization thanks to DMS
Targets for IT projects are clearly defined at BMK: Processes should be optimized and, if possible, automated, since process errors usually occur at points where too much manual input is involved. These objectives were also fully met in the DocuWare project. This is because the solution offers the BMK Group plenty of ways to automate, such as the automatic indexing of incoming A/P documents. This helps to avoid errors and significantly accelerate processes. The company was also able to record a high level of user acceptance shortly after DocuWare went live - not necessarily a matter of course when introducing a new system and simultaneously switching to the Cloud.
