Diverse application possibilities

Since then, the real estate project developer’s documents are all archived in a central document pool. Automatic indexing makes filing fast and easy. At the same time, various workflows make administrative work much more efficient. During invoice verification, all incoming invoices – regardless of their format – are automatically indexed, stored in the digital archive and then distributed to the task lists of the individual employees. These employees can then split the invoices into partial amounts and release them with a digital stamp upon verification. Other important application areas arose during the Corona crisis. For example, participants of an event organized by BAE Management could be registered quickly and securely with the solution. By scanning a QR code, visitors accessed a participation form on the Web with their smartphones, which was created with little effort using DocuWare. After filling out the form, the data was stored in the document pool and, in accordance with all data protection regulations, was automatically deleted after 15 days.  An interface to their COOR property development software is planned for the coming months to easily store all correspondence with apartment buyers, just as an example. Their use of DocuWare in the company continues to grow, which is particularly easy with the Cloud option. In addition to the four employees who generally work with the system, nine external parties, such as tax consultants and bankers, also have limited access and can work seamlessly with the solution.

User-friendly, no need for support hotline

Thanks to DocuWare, BAE Management has all administrative tasks perfectly under control. No more unchecked signature folders waiting on desks for processing. Thanks to convenient full text search, all important documents, whether invoices or personnel records, are always at hand. Depending on access authorization, several employees and even third parties can access documents, which saves the company from having to send out extensive project documents. At the same time, the high user-friendliness of the software and the easy-to-understand documentation of the Cloud solution are highly valued. BAE Management employees have rarely had to call the support hotline.