Improved capture with each additional invoice

Implementation in the middle of the pandemic was straightforward – users immediately understood how to use the tool most effectively. Today, DocuWare handles the processing of all non-standard invoices. The documents received by e-mail are simply forwarded to the DocuWare platform, where various information is then read, such as the supplier name, the invoice date, the amount or the payment deadline. If an invoice is not completely recognized, the document ends up in a control list. From there, missing data can be added manually. The more Armonea uses the DocuWare platform, the more accurate the document recognition. After a certain amount of time, DocuWare can even recognize and digitally process unusual invoice formats automatically without manual intervention. Once all the accounting information has been read, documents are stored in the electronic document pool.

Smooth communication with accounting software

A major plus of the solution is its seamless integration with the Agresso accounting system used at Armonea. After archiving, DocuWare transfers the information that has been read and is relevant for accounting to Agresso, where it is then prepared for posting. For the employees, this means above all an enormous time saving. Because the system automatically recognizes incoming invoices by e-mail, users only have to check that everything has been read out correctly. The posting of all receipts in Agresso is only a few mouse clicks away.