But it wasn't just the filing process that resulted in lost time , searching also became a tedious undertaking. If a document was not available in their own department, employees had to search in the remote archives of other organizations with often very different filing approaches. The desire for a digital DMS grew. A solution presented by their local DocuWare Partner ultimately convinced Almoayyed International to get started immediately.
Documents Easily Accessible
Important central areas such as finance, sales and human resources now benefit from DocuWare. In the financial area, documents from the procure-to-pay and order-to-cash cycle, legal documents, as well as treasury and banking receipts are stored electronically. Even human resources is now completely digitized with document access fully controlled by DocuWare so only authorized users can access particular documents.
Valuable Resources Freed Up
Simple and centralized access to all documents gave the Almoayyed International Group an immediate advantage in its daily business operations. Unproductive time that had been uselessly spent on filing and searching is now used more efficiently. Storage space has been freed up and can be used in better ways, documents are stored and accessed more securely and are protected from water or fire. Almoayyed International Group also exceeded its goals with regard to sustainable management by saving 20,000 per month papers from being printed. The next goal for digitization for the holding company has already been set: they want to exchange documents with third-party companies via their own customer and supplier portal, for example, when electronically retrieving digitally issued invoices.
