Digital file cabinets and workflows designed to grow
A series of new workflows at Agrar-Markt Deppe ensures optimized processes. A workflow for checking incoming invoices was first set up. This starts as soon as an invoice is scanned, automatically indexed and archived in DocuWare. The document is then immediately forwarded to the responsible department, where it is checked and then posted and paid for in the Accounting Department. A second, very comprehensive workflow was set up for order processing, which now runs uniformly at all locations. As soon as the outside sales team receives an order, it is scanned and stored in DocuWare via a link. The order is then sent systematically goes through the task lists of various departments, for example, sales management and order processing or the warehouse.
The automated process also controls all downstream tasks, such as approving incoming orders or creating ancillary order documents, such as order confirmation, delivery slips or invoices. The workflow ensures that all processes are transparent and precisely documented. Sales managers and order processing can get a quick overview of the status at any time. An additional workflow in the personnel department also ensures equally fast and smooth processes. For example, employees can apply for a vacation leave using an online form. Automatically forwarded to superiors and the personnel department, it can quickly be approved and then archived.
DMS guarantees precise access to information
Employees at Agrar-Markt Deppe no longer want to work without the DMS. Not only does it provide fast and tamper-proof filing, it saves employees truly valuable time. Employees are no longer occupied with searching for documents (sometimes for hours!). This means they also have more time for more mission-critical tasks, particularly in financial administration and sales. Both at their headquarters and in all regional locations, every authorized person can now quickly access the information they need - immediate and precise information that they need to respond to their customer's requests.